Deputy Campus Director — KLU Saigon

Key Responsibilities

• Convert:turn strategic relationships into signed agreements joint programs and activated workstreams; translate the campus licensing roadmap into structured execution between Hamburg and Saigon.
• Expand:scale the partner network program ecosystem and physical campus footprint; secure premises and shape the delivery format.
• Support strategic access:co-engage Vietnamese authorities regulatory bodies and anchor partners on cross-border investment governance and licensing pathways.
• Support academic business development:enable research partnerships grant-funding pathways and credibility-building infrastructure operationally.
  

• Budget execution:translate strategic direction into the multi-year operating budget capital plan and cash-flow framework.
• Liquidity planning and forecasting:maintain rolling liquidity forecasts; project cash needs against operating commitments and licensing milestones; flag funding gaps to the Campus Director and KLU Hamburg in time for action.
• Cross-border alignment:principal day-to-day contact with KLU Hamburg Administration on capital flows intercompany funding and the structuring of investment as registered capital contribution; develop executable proposals for Campus Director approval and Hamburg sign-off.
• Payment governance:operate dual-approval -approve standard transactions; escalate elevated thresholds. Maintain audit-ready records; ensure no out-of-process disbursements.
• Compliance and licensing execution:drive regulatory tax labor and corporate compliance work in Vietnam; shepherd the campus license process through its legal financial and procedural milestones.
• Hamburg functional alignment:as functional counterpart to KLU Hamburg Administration keep Saigons operating standards controls and reporting cadence consistent with HQ expectations of a branch entity.
• IT liaison and local alignment:act as the on-site point of contact for KLU Hamburg IT; keep local infrastructure (SharePoint hardware software and tooling) synchronized with Hamburgs specifications; coordinate procurement deployment and support with the Hamburg IT team.

• Operationalize relationships:convert corporate NGO governmental and academic relationships into activated agreements with measurable outputs.
• Enable campus build-out:engage and secure operating partners for premises host institutions infrastructure providers and strategic local sponsors.
• Sustain the ecosystem:keep the partner network healthy so program viability student opportunity and institutional reputation are continuously reinforced.
  

• Connect functions:ensure coherent execution across the campus.
• Cycle integrity:recycle delivered outcomes (graduate quality employer feedback research output) back into business development positioning and Recruitment narrative.
• Resolve bottlenecks:set cross-functional priorities unblock decisions; do not centralize routine communication.
• Hamburg Saigon:structured channel between local teams and HQ counterparts.

• Program viability:ensure programs are operationally and financially sustainable; operational and academic infrastructure in place ahead of cohort milestones.
• Strategic translation:convert strategic and academic priorities into operating roadmaps resource plans and operational commitments.
• Standards alignment:keep local execution consistent with KLU Hamburgs academic operational and brand standards.

Ways of Working

• Direct collaboration is the default:teams work directly with each other; the Deputy does not centralize communication.
• Payment routing:all functions submit through a single channel for dual approval; standard threshold (Deputy Director); elevated threshold (Director Members Council).
• The Deputy:aligns priorities removes bottlenecks and intervenes where coordination breaks down.

Key Interfaces

• Members Council of KLU Saigon.
• Campus Director.
• Academic Director and Research Director.
• Office Manager (financial execution compliance and admin).
• Marketing Recruitment Program and Student Services teams.

• Executive Director of Administration (functional reporting line).
• Finance Controlling and Legal (capital flows licensing intercompany structuring).
• Deans / Faculty (program standards and academic alignment).
• Marketing & Student Affairs (admission and program coordination).
• IT (infrastructure SharePoint software standards and local deployment).

• Vietnamese authorities and licensing bodies (Ministry of Education and Training DPI immigration tax).
• Corporate partners across logistics supply chain manufacturing and services.
• Academic and institutional partners (universities research institutes professional bodies).
• NGO foundation and Kühne Foundation network partners.
• Real estate campus infrastructure and delivery-format partners.

Success Metrics

• Operational reliability:predictable audit-ready finance HR compliance and reporting.
• Payment governance discipline:clean dual-approval audit trail; zero out-of-process disbursements.
• Hamburg alignment:on-time accurate financial reporting and capital-flow execution; clear shared understanding of the licensing and investment roadmap.
• Licensing progression:milestone progress on the campus license plan.
• Partnership conversion:rate at which strategic relationships convert into activated agreements infrastructure and program inputs.
• Campus development:progress on premises delivery format and supporting partner infrastructure.
• Cycle integrity:measurable handoff quality across business development Conversion Programs Outcomes.
• Cross-functional flow:fewer escalations faster decision cycles fewer coordination bottlenecks.
• Standards consistency:Saigons alignment with KLU Hamburgs academic operational and brand standards.

• Senior leadership in international higher education professional services or a comparable scaling international organization.
• Track record of running operations through delegated execution.
• Cross-border HQlocal entity experience under a functional-reporting (matrix) arrangement.
• Strong financial and budget management; comfort with cross-border capital structures intercompany funding capital contribution mechanics and dual-approval governance.
• Proven ability to convert partnerships into delivered outcomes (infrastructure premises program-enabling agreements).
• Vietnamese regulatory licensing and compliance experience highly valued.

• Systems thinking and structural clarity.
• Cross-functional integration and matrixed leadership.
• Stakeholder management across regulatory corporate academic and HQ levels.
• Clear structured written and verbal communication.

• Degree in business management logistics and supply chain finance law or a related field; international qualification preferred.
• Fluent English. Vietnamese and/or German strongly preferred.
• Right to work in Vietnam.

• Flexible work culture:a mix of on-site work at our Ho Chi Minh City office in Deutsches Haus and remote options.
• Professional development:continuous learning opportunities to grow your skills and advance your career.
• International environment:a diverse multicultural team in a vibrant location central to KLUs growth in Asia.