Business Manager – HR Vendor Management Office Associate

Role overview

The Business Manager HR Vendor Management Office (Associate) will provide business support to the HR Vendor Management Office partnering with HR Vendor Management leadership and Finance stakeholders to enable effective vendor governance reporting and executive communications. The role supports leadership decision-making through high-quality materials accurate milestone tracking and clear synthesis of vendor and financial data. The position is Finance-aligned with a dual reporting line to Finance leadership and the Head of HR Vendor Management.

Key responsibilities

• Executive communications & presentations:Develop maintain and quality-check executive-ready materials (operating updates governance/QBR decks monthly/quarterly readouts) ensuring clear storylines accurate data and consistent formatting.
• Vendor reporting & data summaries:Compile validate and summarize vendor-related metrics (e.g. spend budget/forecast views savings tracking performance/SLA-KPI trends risk/issue themes) into concise leadership-facing outputs.
• Milestone and deliverable tracking:Own trackers for key activities (renewals contract milestones governance actions remediation items) monitor timelines and drive follow-ups with accountable owners.
• Business rhythm & meeting support:Coordinate agendas and pre-reads capture actions/decisions and manage follow-ups across HR Vendor Management forums and stakeholder touchpoints.
• Financial support (in partnership with Finance):Support monthly/quarterly routines including baseline updates variance commentary forecast inputs and ad hoc analysis related to HR vendor spend and operating plans.
• Process standardization & continuous improvement:Maintain templates documentation and controls evidence as needed; identify opportunities to streamline reporting and improve data quality and operating cadence.
• Stakeholder coordination:Work across HR Finance Procurement Legal and Risk/Controls to collect inputs align priorities and ensure timely delivery of materials.

Required qualifications

• 24 years of relevant experiencein business management finance operations vendor management support consulting or an analogous role.
• Advanced proficiency inPowerPoint(executive storytelling) andExcel(pivots lookups structured tracking; comfort working with large data sets).
• Strong written and verbal communication skills; ability to synthesize complex information into crisp leadership-ready summaries.
• Highly organized with strong attention to detail and a consistent record of on-time delivery across multiple priorities.
• Professional judgment and discretion when handling sensitive vendor/HR and financial information.
• Strong collaboration skills and ability to work effectively in a matrixed organization.

Preferred qualifications

• Exposure tovendor governance/third-party management contract lifecycle milestones QBRs or performance management (SLA/KPI reporting).
• Familiarity with finance concepts (budgeting/forecasting variance analysis) and data quality controls.
• Experience building lightweight operating routines (dashboards trackers standardized templates).