Program Administrative Assistant Addiction Services HIVGay Men's Health

Come work as a Program Administrative Assistant with Vancouver Coastal Health (VCH) at Three Bridges Community Health Centrein Vancouver BC! Apply now to join the team!

Within the context of a client centred care model and in accordance with established vision and values of the organization works as a member of a multidisciplinary community health team to provide administrative services and program support for Addictions and/or HIV / AIDS Services. Acts as a receptionist schedules and confirms client appointments creates and maintains client records receives and distributes client laboratory reports and organizes and processes methadone applications. Performs word processing and transcription duties; arranges attends and takes minutes of meetings maintains and compiles statistics assists with research and other special projects sets up and maintains electronic and paper filing systems and receives incoming/outgoing material. Maintains inventory of program supplies arranges for maintenance and repairs to the office and office equipment operates office equipment orients new and relief team members to the administrative policies and procedures and engages in on-going team planning and quality improvement activities.

About STOP HIV-AIDS Initiatives:

The STOP HIV Outreach Team is an intensive case management team comprised of nurses social workers and outreach workers who follow HIV individuals with challenges engaging or maintaining their linkage to care and/or adhering to their treatment programs. Over time the intent is to transition these clients to lower intensity resources as they develop and demonstrate increased ability for self-care. As a transitional team the level of support we provide to each client is on a continuum and will vary depending on where the client is in relation to their care plan.

Education & Experience

• Grade 12 supplemented with an approved Medical Office Assistant/Secretarial program and three (3) years recent related experience or an equivalent combination of education training and experience.

Knowledge & Abilities

• Knowledge of office practices and procedures.
• Knowledge of and proficiency in relevant software including word processing spreadsheet graphic and database software application.
• Ability to work with marginalized people struggling with severe illnesses and chemical dependency.
• Ability to communicate effectively both verbally and in writing.
• Ability to work independently and in cooperation with others.
• Ability to plan organize and prioritize work.
• Ability to analyze problem solve and take initiative.
• Ability to work with frequent interruptions and adapt to changes.
• Ability to perform relevant calculations.
• Ability to compile information.
• Ability to operate related equipment.
• Business writing skills.
• Physical ability to perform the duties of the position.

The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check.

As per Ministry of Health policy all health care workers working in publicly-funded health care facilities are required to report their past receipt of certain vaccines or history of certain infections. Collecting these records will allow for offering of any missing vaccines and for appropriate actions to be taken in the event of any future exposure to a communicable disease or during outbreaks. For all new hires and appointments to Vancouver Coastal Health you will be asked to provide this information as part of the onboarding process.

WHY JOIN VANCOUVER COASTAL HEALTH

VCH is a world class innovator in medical care research and teaching delivering service to more than one million BC residents. At VCH we embrace thinking boldly taking smart risks and going first when we believe it will lead to the best possible outcomes for patients and their families. We invite you to join us in creating healthy lives in healthy communities by showcasing our passion for care connection to the communities we serve and our culture of teamwork that makes VCH a great place to work.

• Comprehensive health benefits package including MSP extended health and dental and municipal pension plan
• Grow your career with employer-paid training and leadership development opportunities
• Wellness supports including counselling critical incident and innovative wellness services are available to employees and their immediate families
• Award-winning recognition programs to honour staff medical staff and volunteers

At Vancouver Coastal Health our vision of healthy lives in healthy communities inspires us and our values and pillars guide us. We support equitable practices diverse teams and inclusive environments which are vital to creating welcoming spaces where everyone can bring their whole selves to work and feel supported. We encourage applications from equity-deserving communities including Indigenous Peoples and members of racialized groups people with disabilities and people of all gender identities and expressions and sexual orientation.

Vancouver Coastal Health is proud to be recognized as one of BCs Top Employers Canadas Best Diversity Employers and Canadas Top Employers for Young People in 2025.

Only short-listed applicants will be contacted for this posting.


***Employees of VCH must apply online via the Internal Career Portal on CareerHub you are currently viewing the External Career Portal. Refer to the site for instructions on how to view internal job postings and how to apply as an employee. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.***

Thank you for your interest in Vancouver Coastal Health.