Executive Coordinator

About Bouchier:

Launched in 1998 with nothing more than a used Caterpillar dozer and an entrepreneurial spirit Bouchier has grown to be a leading provider of integrated site services to the Athabasca Oil Sands region.

From our head office in Fort McKay Alberta the company now employs more than 1200 dedicated team members and commands a fleet of over 425 pieces of equipment.

With a strong belief in doing the right things in the right way Bouchier is now one of the largest companies owned and operated by Indigenous peoples in the area providing contracting construction and general site services.

Position Summary:

Type: Full Time

Position: Executive Coordinator

Location: Fort McKay Head Office

Schedule: 40 Hours per to Thursday (Alternating Friday)

Compensation Details:

• Competitive salary
• Health & Dental and Long-Term Disability
• RPP (Registered Pension Plan) with company matching
• Employer paid Employee Assistance Program
  

Other Incentives:

• Safety Recognition
• Years of Service Recognition Annual
• Bouchier welcome gift and company swag

Executive Coordinator Office of the CEO

Position Overview:

The Executive Coordinator is a key member of the Executive Office providing proactive high-level administrative operational and strategic support to the CEO Executive Team and Board of Advisors. This role acts as a central point of coordination across the organizationmanaging information flow supporting executive decision-making and ensuring seamless execution of corporate priorities initiatives and events. The Executive Coordinator is exposed to confidential material and requires a candidate with an experienced understanding of working with executive owner the absence of the CEO the Executive Coordinator would be the main point of contact and responsible for the coordination of all information.

Key Responsibilities:

• Serve as a strategic partner to the CEO Executive and Board of Advisors ensuring they are informed of priorities commitments and emerging issues and proactively following up on key actions.
• Manage day-to-day operations of the Executive (CEO) Office including calendar management communications (email phone meetings) and administrative coordination with a high degree of confidentiality and discretion.
• Coordinate senior-level meetings including Board of Advisors Executive and Senior Management and Operations meetingsdeveloping agendas preparing materials recording minutes and tracking action items.
• Support corporate events and plan strategic initiatives including quarterly and annual planning sessions leadership meetings and support enterprise-wide programs.
• Development and maintenance of a rolling 12-month Corporate Calendar ensuring alignment with strategic objectives and organizational priorities.
• Support the preparation and delivery executive-level presentations briefing materials and meeting packages for internal client and external stakeholders.
• Support the preparation and submission of proposals bids and key corporate deliverables requiring executive oversight.
• Maintain and oversee Corporate Action Logs ensuring accountability progress tracking and ongoing communication with senior leadership.
• Act as a central hub for informationcollating analyzing and distributing relevant updates to support informed decision-making.
• Conduct research prioritize incoming issues and recommend appropriate actions responses or referrals on behalf of the executive team.
• Build and maintain strong cross-functional relationships facilitating effective communication and collaboration across departments.
• Maintain a strong understanding of interdepartmental processes and operations to support coordination and organizational effectiveness.
• Provide support for multi-stakeholder initiatives and special projects led by the CEO.
• Coordinate budget-related activities including tracking reconciliation expense processing and reporting.
• Plan and support departmental and corporate events ensuring seamless logistical execution.
• Prioritize competing demands in a fast-paced environment managing shifting deadlines while ensuring high-quality and timely outcomes.
• Represent the Office of the CEO with professionalism discretion confidentiality and strong judgment.
• Perform additional duties as required to support executive operations and organizational effectiveness.

Qualifications & Experience:

• Degree in Business Administration or a related field is preferred.
• Valid Class 5 Drivers License
• Highly collaborative with the ability to work effectively with executive leadership and cross-functional teams.
• Strong technical proficiency in Microsoft Office Suite (Excel Word PowerPoint Outlook) and Adobe tools.
• Exceptional written and verbal communication skills.
• Proven ability to manage multiple priorities stakeholders and deadlines in a fast-paced environment.
• Strong organizational analytical and problem-solving skills with keen attention to detail and accuracy.
• Demonstrated ability to work independently exercise sound judgment and maintain strict confidentiality.
• Experience preparing executive-level presentations reports and briefing materials.
• Service-oriented with excellent interpersonal and relationship-building skills.

• Strong time management skills with the ability to set realistic deadlines and adapt to changing priorities.
• Experience supporting senior executives or acting as a gatekeeper/primary point of contact is an asset.
• Self-motivated resourceful and adaptable with the ability to thrive both independently and within a team environment.
• Proven ability to foster collaboration resolve problems and contribute to organizational effectiveness.

APPLICATION DEADLINE: Until suitable candidate is found. Typically our postings stay open for 2 weeks.

Please apply online: Via:/careers

Please follow us on Facebook at Bouchier Group would like to thank all applicants who apply to our postings. Please note that only those selected for interviews will be contacted directly. No phone calls please.

Required Experience:

Senior IC