Program Supervisor – MCSO Corrections Records Unit

This is an internal job posting. Only former Multnomah County employees on an active recall list may apply for this opportunity through this site.

Current employees: Please apply through the employee portal to be considered for this opportunity.

Pay Range:

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Closing Date (Open Until Filled if No Date Specified):

The Opportunity:

This is an internal recruitment open to all current regular probationary and limited duration employees of Multnomah County who are in paid status on approved leave or on an active recall list. Additionally current temporary and on-call employees may apply for an internal recruitment if all of the following conditions are met:

• The employee was hired into the current temporary or on-call position via a competitive recruitment and selection process consistent with the countys Personnel Rules;

• The employee has worked in an on-call and/or temporary capacity at least five hundred (500) hours within twelve (12) months preceding the date of application;

• The recruitment is for a position in their current department; and

• The recruitment will not result in a promotion to a job class with a higher maximum salary rate.

Who We Are:

Join the Multnomah County Sheriffs Office (MCSO) and become part of a dynamic team where your commitment to justice and community safety can make a real difference. We are seeking individuals who are dedicated to serving the community passionate about helping others and inspired by a strong sense of purpose. MCSO is committed to fostering a diverse and inclusive workforce and investing in professional development opportunities throughout your career.

To learn more about our agency please watch our video: Join Our Team

Position Overview:

Are you a leader who is interested in supervising directing and coordinating the operations and activities of a support unit Do you like to plan organize and supervise operational functions and activities Develop and implement policies and procedures to ensure compliance with all Federal state and local laws Are you able to effectively communicate with ALL people including the public top senior officials adults in custody etc.

MCSO is seeking an analytical insightful and motivated professional to fill the Program Supervisor position that oversees the Corrections Records Unit which operates 24/7 365 days a year.

Your duties as a Program Supervisor will include but are not limited to the following:

• Supervise operations and activities of the MCSO Corrections Records Unit.

• Oversee development of work schedules work plans goals and objectives.

• Evaluate staff and work products impose disciplinary actions as needed.

• Provide expert knowledge of corrections records management (for meetings committees work groups etc. both internally and externally).

• Analyze and review federal state and local laws regulations policies and procedures in order to ensure compliance.

• Assist with the preparation managing and administration of a multi-million dollar budget.

Who You Are:

• Team Leader - You are able to work with your team to promote strategic vision and to ensure engagement and alignment.

• Strategy-Minded - You are able to understand and implement department and organizational strategy in your everyday work.

• Effective Communicator - You can communicate effectively both verbally and written with a wide range of stakeholders and are comfortable with public speaking and program facilitation.

• Organized Multi-tasker - You know how to multitask prioritize and develop workflow and processes.

• Relationship-Builder - You can build and maintain relationships among a diverse group of stakeholders.

• Creative Self Starter - You are able to identify problems take a solution-oriented approach and put into action creative new strategies for success.

Please note this position may be expected to work odd shifts at times in order to supervise the unit that operates 24/7/365. This position will also rotate the on call 24/7 duties with the manager of the assigned unit to respond to the occasional after-hour needs/work related emergency situations via the phone email or to respond to the Records Unit in person.

To Qualify

We will consider any combination of relevant work experience volunteering education and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant.

Minimum Qualifications/Transferable Skills:

• Required: At least three (3) years of supervisory experience in a public safety environment criminal justice environment and/or a records management environment that includes personnel supervision staff training organizational development data analysis and management of budget expenditures. AND

• Equivalent to a bachelors degree from an accredited college or university. If you dont have a degree credits and/or additional qualifying experience can substitute education on a year for year basis. AND

• Must have or be able to obtain a valid drivers license by first day of employment. AND

• Must pass a criminal records and employment references check.

Preferred Qualifications/Transferable Skills: You do not need to have the following preferred qualifications/transferable skills to qualify. However keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.

• Prior experience supervising represented employees and/or experience working in or supervising a 24/7 environment.

• Extensive and intricate specialized knowledge of all facets of the criminal justice system.

• Understanding/interpretation of labor contracts and how to adhere to them while supervising a varied and large work force.

• Ability to work in a jail setting and to be aware of all the special and necessary characteristics of a jail setting.

*Transferable skills: Your transferable skills are any skills you have gained through education work experience (including the military) or life experience that are relevant for this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position.

Screening and Evaluation

The Application Packet: The application packet consists of the following documents. You must submit all requested items below by the closing date of the job posting. Failure to do so will be deemed as an incomplete application.

• A completed online application using Workday showing how you meet the qualifications.

• Attach a cover letter that expands on your resume and addresses

  • why you are interested in this position and;

  • demonstrates how your experience and skill set aligns with the minimum and preferred qualifications listed.

• Veteran Preference: if you are interested in requesting veterans preference please be prepared to submit your DD214 and veteran disability verification forms electronically when specifically requested during the online application process.

• Responses to any and all electronic questionnaires/tasks sent to you after submitting your online application. Applications with unfinished questionnaires will be considered incomplete and will be inactivated from the process.

Note: Please contact the recruiter as soon as possible if you experience any complications when applying. The application packet should demonstrate your work experience/skills and how it is related to those shown in the Overview and To Qualify sections of the job announcement. Please be thorough as these materials will determine your eligibility to advance in this recruitment process.

After You Apply:

• Please save a copy of this job posting for your reference as it will not be available for you to view online after the job posting closes.

• Log in to your Workday account to see if you have any pending tasks or actions to complete. These can be found under the My Applications section.You must complete these tasks or actions in order for us to accept your application.

• Check both your email and Workday account for updates regarding this recruitment.

• Internal Candidates: After you have hit submit on your application check your Workday inbox and complete all questionnaires including Veterans Preference Questionnaire and Internal Candidate Acknowledgement prior to the application deadline. The Veterans Preference questionnaire is required for ALL internal candidates regardless of Veteran status. Dont forget to refresh your inbox to make sure everything is completed. If you dont complete these items your application is not complete and may not be received.

The Selection Process: For details about how we typically screen applications review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows:

• Initial review of minimum qualifications. We may do an additional preferred review to identify those highest qualified.

• Consideration of top candidates/interviews.

• Background and reference checks (Personal History Statement completed online).

ADDITIONAL INFORMATION:

This recruitment may be used to fill full-time part-time temporary limited-duration and on-call positions.

Type of Position: This full-time salaried non-represented position is not eligible for overtime.

Schedule: Typical schedule is Monday through Friday day shift but is subject to change and will be determined with manager. May be expected to work odd shifts at times in order to supervise the unit that operates 24/7. This position is required to be on call 24/7 to respond to work related emergency situations via the phone email or to respond to the Records Unit in-person.

Location: This position works onsite at the Justice Center 1120 SW 3rd Ave Portland OR 97204. However this position will require the ability to travel to various Multnomah County locations on occasion.

Telework: Although this position primarily needs to be in office infrequent telework time may be approved on a case-by-case basis.

Serving the Public Even During Disasters

Every day Multnomah County staff work together to serve as a safety net for our communities. During a disaster this safety net becomes even more critical. All County employees have a role in serving the public during inclement weather natural disaster or other types of community emergency response. During these emergency responses while typically there begins with a call for volunteers county employees may ultimately be reassigned from their current position to a role in the emergency response in order to support the critical needs presented by our communities. For more information please visit the Disaster Service Worker Information page.

Equal Pay: Please be advised that the pay range listed for this position is intended to provide general guidance on the earning potential for the role. However actual compensation will be determined in accordance with the Oregon Equal Pay Law and will take into account factors such as the candidates relevant experience and education. Candidates should expect that initial offers will be made within the listed pay range and may not be at or near the top of the range.

In accordance with Oregon Law Multnomah County is not collecting school attendance dates in the initial application process; please do not include these dates in your resume cover letter and other application materials.

Diversity and Inclusion: At Multnomah County we dont just accept difference; we value it and support it to create a culture of dignity and respect for our employees.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race color religion sex sexual orientation gender identity national origin disability veteran or protected veteran status genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.

Veterans Preference: Under Oregon Law qualifying veterans may apply for veterans preference. Review our veterans preference page for details about eligibility and how to apply.

Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.

Questions

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Application information may be used throughout the entire selection process. This process is subject to change without notice.

Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.

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