Assistant Corporate Secretary

Primary Duties & Responsibilities

Assistant Corporate Secretary Responsibilities

• Lead the end-to-end coordination of Board of Directors and Committee meetings including scheduling agendas and materials
• Partner with the General Counsel and Legal team to prepare review and distribute board books and supporting materials
• Coordinate the drafting review and maintenance of Board and Committee minutes resolutions and official corporate records
• Manage the Board calendar and governance cadence ensuring alignment across executives and directors
• Track Board action items approvals and key decisions to ensure timely follow-up and execution
• Support proxy statement preparation and governance disclosures in coordination with Legal and Finance
• Maintain corporate records and governance documentation with a high degree of accuracy and organization
• Serve as a primary point of contact for Board members ensuring a seamless and professional experience
• Coordinate logistics for Board meetings offsites and director engagements including travel and related arrangements
• Ensure effective coordination across Legal Finance and executive leadership on governance-related matters

Support for the General Counsel

• Manage the General Counsels calendar including prioritization scheduling and alignment with key stakeholders
• Prepare and process expense reports and coordinate travel arrangements
• Assist with preparation of materials and coordination for executive and Board interactions ensuring follow-through on key priorities

Required Qualifications

• 1015 years of relevant experience including Assistant Corporate Secretary executive support or similar senior administrative roles
• Significant experience working with Board of Directors and corporate governance processes preferably in a public company environment
• Strong understanding of corporate governance practices ideally in a public company environment
• Demonstrated ability to support senior executives in a fast-paced high-stakes environment
• Exceptional organizational skills with the ability to manage complex workflows and competing priorities
• High level of discretion and experience handling confidential information
• Strong written communication skills including experience preparing executive- or board-level materials

Preferred Qualifications

• Experience working closely with a General Counsel or Corporate Secretary
• Exposure to proxy statements SEC processes or governance disclosures
• Paralegal background or certification (a plus)
• Experience in a fast-paced complex organization

Key Attributes for Success

• Strong judgment and ability to operate with minimal direction
• Detail-oriented without losing sight of the bigger picture
• Ability to balance structure (governance) with flexibility (executive support)
• Professional presence and confidence interacting with Board members
• Proactive responsive and highly reliable

All employees are required to follow the site EHS procedures and Coherent Corp. Corporate EHS standards.

Quality and Environmental Responsibilities

Depending on location this position may be responsible for the execution and maintenance of the ISO 9000 and/or other applicable standards that may apply to the relevant roles and responsibilities within the Quality Management System and Environmental Management System.

CultureCommitment

Ensure adherence to companys values (ICARE) in all aspects of your position at Coherent Corp.:

Integrity Create an Environment of Trust

Collaboration Innovate Through the Sharing of Ideas

Accountability Own the Process and the Outcome

Respect Recognize the Value in Everyone

Enthusiasm Find a Sense of Purpose in Work

Coherent Corp. is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex gender identity sexual orientation race color religion national origin disability protected Veteran status age or any other characteristic protected by law.