Executive Administrator to the CEO

We are a full-scale electrical contracting company providing preconstruction services through final- and post-project completion. For both new construction and renovation projects we offer design-build/design-assist value engineering and CAD services working with biotech healthcare commercial transportation and technology companies as well as many government agencies.

Dynalectric DC is seeking to hire a dynamic and exceptional Executive Administrator to the CEO! This position will play a pivotal role in the companys organization coordination and maintenance.

• Maintain all company business and master electrician licenses. Ensure they are kept current
• Manage travel itineraries for the CEO/President CFO and other direct reports
• Maintain executives calendar plan and schedule meetings conferences teleconferences and vacations
• Maintain and organize filing systems (CEO monthly financial updates)
• Responsible for organizing company functions meetings and events to include location menu and negotiating all fees for such events. (Foremans Mtg Christmas Party Holiday Lunch etc.)
• Responsible for budget tracking for events
• Assist Master Electrician with special requirements for permit process as needed
• Handle correspondences mail and memos for CEO/President
• Coordinate the registration of NECA events and trainings
• Maintain office supplies furniture and equipment for CEO CFO and other senior leadership
• Approve all required invoices
• Create CEO Expense reports in Vista including approval with ECS
• Ensures confidentiality of sensitive information
• Shares responsibility with the Office Manager for purchasing and distributing all sporting event tickets
• Maintains records of publication subscription and memberships (i.e. NECA Washington Building Journal)
• Partner with the office manager on office supply inventory
• Ordering company apparel to include T-shirts jackets and other clothing with logos for office and field staff
• Prepare monthly agenda for the managers meeting
• Attend the managers meeting monthly
• Maintain employee service award process
• Support executive leadership in customer and personnel gifts
• Partner with Office Manager to ensure working area is professional
• Maintain notary status
• Coordinate all company charitable event participation including golf tournaments and other fundraising initiatives
• Maintain and update the company organizational chart in Visio ensuring accuracy of reporting structure titles and personnel changes across all departments
• Attend meetings documents key discussions and follows up on action items to ensure timely completion and accountability

#dyndc

Salary Range: $85000 to $100000

Proficient with Microsoft Excel Microsoft Word PowerPoint Adobe Bluebeam. Must be able to clearly and effectively communicate verbally and in writing.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This is largely a sedentary role; however some filing is required. This would require the ability to lift files open filing cabinets and bend or standing on a stool as necessary. This position requires the ability to occasionally lift office products and supplies up to 30 pounds.

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