Finance & Data Operations Specialist (Education and Workforce)

Organization Overview:The Stanley M. Isaacs Neighborhood Center (Isaacs Center) is a non-profit multi-service organization focusing primarily on the needs of children and low-income families out-of-school and out-of-work youth and aging New Yorkers. We operate at community centers located in the neighborhoods of East Harlem and Yorkville and seek to deliver programs that are impactful innovative and intergenerational.

Position Summary:Reporting to theDirector of Operationsand working closely with members of the Education and Workforce (EDW) team theFinance & Data OperationsSpecialistsfocusis ensuring all financial transactionslike credit card charges receipts vendor invoices and paymentsare processed accurately and on will be a key member inkeepingour programsfinances andparticipant dataare in compliance based off funder requirements;by maintaining complete documentation enteringand decipheringdata reconciling accounts and partnering with both internal teams and external vendors to sort out any issues that come up.

Schedule: 35 hours per week

Hourly Range: $25.00-$30.00

Candidates must have the required qualifications to be considered for the position. The salary offer will be based on the candidates number of years experience in the exact or comparable position and additional preferred qualifications will be taken into account.

Roles Responsibilities and Essential Duties

Reception and Program Support

• Create a warm engaging environment and actively contribute to a culture that supports positive youth development and participant success.

• Support the safety and well-being of clients staff and visitors by observing and reporting concerns; communicating safety or risk issues to appropriate staff; assisting with de-escalation when needed.

• Function as the secondary Operationsteam memberpoint of contact for MetroCard distribution and reporting ensuring accurate documentation and continuity when the Program Specialist is unavailable.

• Collaborate withotherteamsfrom the Education and Workforce Umbrellato plan and implement four (4) or more annual special events ensuring seamless coordination of logistics supplies and materialsbased on role.

• Assist in conducting Participant Satisfaction Surveys twice per cohort to inform program improvement.

• Act as the second available Ops team member to manage the distribution and reporting of MetroCards to participants and staff maintaining accurate logsif the Program Specialist is not available.

• Contribute to planning and implementation of at least four (4) special events annually (logistics supplies materials).

Key Responsibilities

• Process review and reconcile all credit card transactions to ensure receipts and supporting documentation are complete and accurate.

• Collect enter and track credit card expenditures; follow up on missing or unclear receipts or coding.

• Receive verify and log vendor invoices; prepare them for approval and assist with timely payment processing.

• Track payment status and communicate with staff or vendors as needed.

• Enter and maintain accurate financial and operational data in accounting systems and spreadsheets.

• Maintain organized digital and physical filing systems for receipts invoices and financial records.

• Prepare reconciliation records and support audit-ready documentation.

• Assist with monthly and quarterly closing tasks including gathering outstanding items and verifying coding.

• Provide general administrative and operations support including generating reports summaries and reconciliations.

• Adhere and complywith existing internal financial procedures controls and nonprofit compliance requirements.

• Other duties as assigned.

Qualifications / Educational Requirements

• Associates degreeor2-3 years of significant administrative experience at a community-based organization settlement house or non-profit.

Skills Knowledge and Abilities

• Strong attention to detail and accuracy in reviewing documents and entering data.

• Basic understanding of bookkeeping or financial processes (preferred but not required).

• Abilityto learn nonprofit financial procedures and tracking systems.

• Ability toworkwith spreadsheets (Excel or Google Sheets) and digital documentation tools.

• Strong communication skills especially when gathering missing information from staff.

• Ability to stay organized and manage multiple small tasks at once.

Physical Requirements/Travel

• Essential physical requirements such as standing stooping or typing.
• May require light physical effort/lifting up to 20 pounds of promotional materials/equipment.
• Some travel within the five boroughs for meetings and site visits.
• May be required to work occasional evenings/weekends for special events.

We are committed to building an inclusive workplace community grounded in respect for differences. We support hiring a broadly diverse team of qualified individuals who will contribute to our organizations.

Goddard Riverside and Isaacs Center provide equal employment opportunities to employees and applicants for employment without regard to race color religion creed gender national origin age disability marital or veteran status sexual orientationgender identityor any other characteristic protected by federal state or local law.

The intent of this job description is to provide a representative summary of duties and responsibilities that will be required of this position and title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Employees may be requested to perform job related task other than those specifically presented in this description. This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.