Office Administration Houston, TX

Turner Industries LLC is seeking a person in Office Administration and HR duties for the client at one of our Houston TX jobsites. This position provides administrative support and will assist the client with various duties along with maintaining a relationship with the local community.

• Associates or Bachelors degree in business administration Human Resources or related field.
• Five or more years of strong experience as executive assistant or administrator prior chemical plant knowledge helpful.
• Proficient computer skills including Microsoft Office SAP and time keeping software (Kronos).
• Must be able to pass drug screen/alcohol screen background and a physical evaluation.

General Job Description:

The Office Administration and HR person will coordinate and perform a diverse set of support tasks managing both staff and property to ensure the organization and its facilities have the staff and resources needed to operate smoothly and efficiently.

Functional Requirements:

Office Administration

• Plans/coordinates plant wide events such as annual celebrations lunches quarterly birthdays meeting rooms awards & recognitions and other special events.
• Promotes plant wide unity through organizing functions/activities/give-a-ways for plant personnel.
• Coordinates visitor and customer meetings and events by organizing meals meeting rooms etc.
• Manages office space assignments and maintains office equipment and supplies. This includes the purchase & set-up of computer & office requirements as well as assisting iTeam with new computers.
• Serves as Purchasing Card Site Administrator ensuring the timely completion and approval of all expense reports and compliance with the P-card policies.
• Manages all office/administrative and community engagement (i.e. Chamber of Commerce TCC EHCMA etc) requisitioning and invoice processing.
• Serves as Houston SharePoint focal point/administrator. This includes the active involvement of the document review process within the document management system.
• Maintains the Houston plant documentation and records retention system according to the Corporate policy. This includes a tracking system in offsite storage and destruction of old/obsolete records.
• Assists with Plant communications and maintains Plant bulletin boards
• Collects and reports monthly data for the Houston KPI Scorecard Storyboard and Thio Manufacturing Report.
• Tracks spending in all areas of responsibility and ensures budget compliance.
• Provides support to plant leadership team in daily routine activities as needed.
• Performs other duties as assigned to meet the plants needs.

Human Resources

• Maintains vacation schedule for all salaried employees.
• Maintains the following reports: workforce hours headcount HRMS sickness/accident attendance absences and leaves.
• Maintains plant organizational charts and job descriptions available on SharePoint
• Manages Payroll. Act as liaison for hourly and salaried payroll issues.
• Acts as liaison for Education Assistance Program.
• Serves as point of contact for daily employee relations particularly in absence of HR Business Partner.
• Participates in HR audit related activities.
• Processes human resources and administration monthly invoices in SAP (write requisitions gain approvals and receive).
• Supports recruitment process through My Career - position management job req update scheduling interviews site visit etc.
• Supports onboarding efforts by coordinating pre-employment screening creating onboarding schedule Day 1 orientation etc.
• Supports exit process when requested or when Sr. HRBP is unavailable.
• Working with the HRBP manages leave of absence and FMLA cases; providing employee notification and assisting with the return to work process.
• Maintains employee records.

Community

• Manages/develops relationships with the local community (Chamber of Commerce Rotary Club school districts etc.) and industry associations (ECHMA TCC North Channel LEPC etc.).
• Provides continued community support through routine activities with emphasis on the local school districts.
• Organizes and manages the annual Science Teacher Program.
• Works with corporate Public Relations to report out on community and plant wide activities.

Qualification Standards

• Associates or Bachelors degree in business administration Human Resources or related field.
• Five or more years of strong experience as executive assistant or administrator prior chemical plant knowledge helpful.
• Proficient computer skills including Microsoft Office SAP and time keeping software (Kronos).
• Proven track record with handling confidential/sensitive information.
• Ability to perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure.
• Requires flexibility excellent interpersonal skills project coordination experience and the ability to work well with all levels of internal management and staff as well as outside customers.
• Strong time management and organizational skills required.
• Ability to work independently with minimal direction.
• Post offer drug screen/alcohol screen and physical evaluation.
• Applicant/employee must not pose a direct threat to the health or safety of others in the workplace

Physical Involvement:

This job operates in an office environment. This role routinely uses standard office equipment such as computers phones photocopiers filing cabinets. This is largely a sedentary role; however some filing is required. This would require the ability to lift files open filing cabinets and bend or stand as necessary. Employee may be required to do the following: reaching in all directions handling and manipulating objects and materials; standing; sitting; walking; seeing with or without correction; hearing with or without correction; following set procedures and standards; applying basic mathematical skills; ability to recognize and report safety hazards.

Turner Industries is an equal employment opportunity employer. All qualified individuals will receive consideration for employment without regard to race color age religion sex sexual orientation national origin disability and/or protected veteran status in accordance with governing law.

SPECIAL WARNING: PLEASE BE AWARE THAT YOU WILL NOT HAVE TO PAY FOR THIS DRUG/ALCOHOL TEST. PLEASE DO NOT SEND MONEY OR ANYTHING OF VALUE TO PERSONS WHO STATE THAT YOU HAVE TO PAY ANY AMOUNT OF MONEY OR GET A DEBIT/CASH CARD FOR PURPOSES OF THE DRUG/ALCOHOL TEST. IF YOU HAVE ANY QUESTIONS ABOUT THIS PLEASE CONTACT OUR HIRING OFFICE AT BEFORE AGREEING TO PAY FOR A DRUG/ALCOHOL TEST