Administrative Coordinator I

Agency

Department

Works under general supervision and provides administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance.

A Presidential Proclamation issued on September 19 2025 imposes a $100000 fee on all new H1B petitions filed after September 21 2025 and Texas A&M UniversityCentral Texas will not pay this fee. Additionally a moratorium issued by Governor Abbott on January 27 2026 restricts the filing of new H1B petitions unless approved by the Texas Workforce Commission. Accordingly if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate. Applicants must be authorized to work for any U.S. employer.

Responsibilities:

• Participate in the planning and execution of administrative operations. May serve as the office manager.

• Monitors office procedures. Develops evaluates and ensures adherence to office procedures.

• Reviews documents for supervisor.

• Attend meetings or committees on behalf of supervisor.

• Analyzes requirements for projects or initiatives.

• Provides technical information regarding administrative procedures services or programs.

• Applies and interprets and/or assists in implementing management policies or operating practices. Develop administrative and technical procedures.

• Researches interprets compiles and responds to inquiries about rules regulations policies and procedures. May monitor compliance with policies and procedures.

• Performs special analyses and project summaries.

• Coordinates travel arrangements and prepare itineraries. Coordinates meetings seminars and other special events and may provide on-site support. -Coordinates the maintenance of files records office

• supplies or equipment. Makes recommendations for process improvements administrative changes or new initiatives.

• Hire trains and supervise student workers and support staff.

• Assists with event logistics including RSVP tracking nametag preparation guest communications and setup/take-down both on and off campus.

• Supports departmental purchasing prepares budget tracking documents and reconciles procurement card transactions.

• Maintains and updates alumni and donor records in relevant databases (e.g. CRM or advancement software).

• Other duties as assigned.

This document represents the major duties responsibilities and authorities of this job and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Knowledge Skills and Abilities:

• Knowledge of word processing spreadsheet database and presentation applications.

• Ability to multitask and work cooperatively with others. Interpersonal and communication skills. Planning and organization skills.

Education and Experience:

• Bachelors degree or equivalent combination of education and experience.

• Two years of related experience.

Salary: $44000

Hours: Monday - Friday; 8am to 5pm; night and weekends as needed.

Supervision of Others: This position does not supervise employees.

Work Location: This is not a remote position. The selected candidate will be required to work on campus.

To Apply

Please apply directly on our Texas A&M University-Central Texas Job Site. Please submit a cover letter a resume and the contact information of three professional references when applying for this position.

All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.