Practice Executive

Practice Executive

Your role

Youll be a part of our Practice Support team and work with Partners and senior legal operatives in our Melbourne office within the Real Estate & Development team.

At Allens excellence is not just expectedits embedded in everything we do. As a Practice Executive you will be joining a high-performing team that partners directly with senior legal operatives and Partners to deliver proactive strategic business support and play a key role in assisting to manage the financial aspects of their practice including client reporting. This role demands precision initiative and a deep understanding of the commercial drivers of a top-tier legal practice.

Were looking for candidates who bring curiosity and a drive to explore whats next. If youre excited by emerging technologieslike AIand keen to apply digital innovations to improve how we work and deliver results youll thrive in this role.

As a Practice Executive you will:

• Assist senior operatives with practice and client management support including but not limited to financial support diary management expense management document management and Learning Management System (LMS) administration.
• Understand and manage administrative client requirements to ensure consistent client service delivery across matter teams.
• Understand the commercial drivers of a legal practice interpret data and apply client knowledge when supporting partners with practice management.
• Manage all administrative duties associated with the financials of a matter including but not limited to billing e-billing audits tracking of non-dispatched bills missing timesheets cost estimates and reporting.
• Work collaboratively with members within and outside of the Practice Support team to ensure a high quality of work and standards of services are delivered to all internal and external stakeholders.
• Provide guidance to others and be a source of information on drafting producing documents and practice management process and procedures.

This is a permanent full-time opportunity. Our hybrid working arrangements require 60% of your time in the office. However we understand that individual circumstances vary and were happy to discuss what flexibility might be possible while ensuring we meet the needs of the business

About you

We are seeking individuals who thrive in fast-paced intellectually rigorous environments. You will be someone who consistently delivers high-quality outcomes demonstrates sound judgement and takes ownership of complex tasks. Your ability to manage upwards influence stakeholders and drive continuous improvement will be critical to your success.

You will have:

• Experience in a similar role ideally within a law firm (we are also open to experience in finance accounting or other professional services firms).
• Strong written communication skills and keen attention to detail with the ability to draft correspondence presentations pitch documents and slide packs quickly and accurately.
• Strong organisational skills and the ability to thrive in an environment of continuous change working with challenging clients or stakeholders.
• A high degree of initiative proactivity and problem solving skills with a willingness to take ownership for the completion of tasks/projects and deliver innovative solutions to improve systems and work practices.
• Strong influencing skills with the ability to respectfully manage upwards with stakeholders.
• A desire to learn grow network and mentor others.
• A story to tell - our culture is made up of unique backgrounds and varying life experiences. We celebrate our peoples differences from across gender and gender identity sexual orientation age ability cultural backgrounds First Nations communities and family and caring arrangements. We encourage applications from all passionate applicants.

Your development

In joining Allens you will receive unparalleled learning and development opportunities. You will be challenged supported and guided as you learn and develop and will be encouraged to grow. We foster greatness and will coach and support you to meet your goals and aspirations.

Our unique Career Deal allows you to take control of your career and provides a transparent approach to career development. Our international alliance with Linklaters means we are able to support secondments all over the world.

Youll be part of a team that is trusted to deliver results contribute to firm-wide initiatives and uphold the highest standards of client service and operational excellence.

At Allens our values are the foundation of everything we do. We celebrate those who think creatively collaborate to solve problems lead inclusively and pursue excellencequalities we seek in every employee.
Learn more about the Allens values and how they shape our culture and client service by visiting ourinternet here.

Our perks

Our benefits include:

• Financial: market competitive fixed remuneration employee recruitment referral program discounts at hundreds of suppliers including retail outlets health and travel insurance charity matched funding program.
• Health and wellbeing: fully subsidised gym memberships annual flu vaccinations skin checks in-house snacks and catered meals subsidised sporting and social activities Employee Assistance Program including confidential counselling wellbeing coaching and financial coaching for employees and their families.
• Flexibility: hybrid and flexible working arrangements to support you in your work and life commitments and passions equipment to support working from home.
• Leave: ability to purchase additional annual leave access to an enhanced inclusive and flexible parental leave policy 26 weeks paid parental leave with no minimum service for permanent employees and high quality executive coaching to support the transition.
• Recognition: team based recognition including social activities and contribution based recognition activities and annual Allens Values Awards to nominate and recognise the incredible contributions of our people.

Allens is also proud to invest in our communities giving you the opportunity to make a difference through our work on reconciliation the environment and other social justice issues as well as our workplace giving and volunteering programs.

How to apply

Wed love to hear from you so please click apply now! If you would like to find out more please visit This is Allens or listen to our podcast Allens Confidential to hear real stories from real people about life at Allens. Alternatively for a confidential discussion please phone Mikaela Downie (Talent Acquisition Consultant) on.

At Allens our culture is made up of unique backgrounds and varying life experiences. We celebrate our peoples differences across gender and gender identity sexual orientation age ability cultural backgrounds First Nations communities and family and caring arrangements. If you require adjustments to fully participate in our application process please contact us at . We encourage applicants from all backgrounds so if youre excited about this role but your past experience doesnt align please express your interest by emailing us at . The right role for you might be just around the corner!