Office Coordinator — Health & Wellness, Elk Grove, IL

Every day at our clinic someone hits a goal theyve been chasing for years. They lose the weight. They get off the medication. They feel like themselves again. Youre a big part of why that happens.

Youre the energy patients feel the moment they walk in. The voice that keeps them on track between visits. The person who makes sure every appointment every payment every follow-up happens exactly the way it should. If owning a room and making a real difference in peoples lives fires you up keep reading.

Dont take our word for it read our Google reviews at and see what patients say about the experience we deliver. Youd be protecting and building that reputation every single day.

These are not preferences not nice-to-haves. If they dont describe you this isnt the right fit.

Thrives at multi-tasking you stay sharp when everything is moving at once

Handles stress well busy days dont rattle you they motivate you

Always on time punctuality is non-negotiable every single day

Self-accountable you own your work without being reminded

Comfortable with sales you can have a value conversation without flinching

Scheduling pro you keep a full organized calendar and dont let gaps happen

You open the clinic and set the tone scrub the schedule prep encounter forms check supplies and make sure everything is ready before the first patient walks in

Youre the face of the front desk checking patients in completing assessments collecting payments and communicating balances in real time

You own the phones confirming appointments calling no-shows converting new leads into booked visits and following up on overdue patients every week

You keep the schedule full and tight reschedule cancellations fast book midweek injections and make sure no patient falls through the cracks

You sell injection packages vitamins shakes and supplements by educating patients on what actually moves the needle for their results

You close the day strong reconcile payments count the cash drawer submit claims review billing and make sure tomorrows schedule is clean

You ask for Google reviews at the right moments after milestones great visits and patient wins

Youve worked in a clinic medical office or any fast-paced patient or customer-facing role

Youre a natural on the phone warm confident and persistent without being pushy

You pick up new software quickly and dont need three trainings to get it

You document everything in real time and take pride in a clean accurate record

You hold yourself accountable without being reminded and it shows

You genuinely enjoy being around people and helping them feel taken care of

No prior medical experience required. If youve run a busy front desk worked in sales customer service or any fast-paced service role we want to hear from you.

$22$26/hr based on experience

A team that genuinely celebrates patients and each other

Two locations and growing real room to grow with us

Work that means something patients achieve things here theyve been trying to do for years

Part- time: 34-38 hours

Were a tight-knit growing clinic and every single person on our team has a real impact. If you show up with energy take ownership of your work and want to be part of something that genuinely changes lives wed love to meet you. Apply today.