Coordinator, Studios

TIME is a 103-year-old global media brand and one of the most trusted names in journalism. TIMEs mission is to provide trusted guidance about the ideas and people who shape and improve the world. Today this promise lives at the center of the brands award-winning editorial work fast-growing business divisions innovative new products and partner solutions.

We are looking for changemakers from all backgrounds who are aligned with TIMEs core values and energized by the opportunity to build something meaningful at an organization with a century of trust behind it and its most exciting chapter still ahead.

About TIME Studios

TIME Studios is the Emmy Award-winning film and television division of TIME developing and producing premium documentaries scripted series and films unscripted formats specials and branded storytelling for global audiences across platforms. Built on the legacy of TIMEs award-winning journalism and storytelling TIME Studios combines the access credibility and cultural influence of one of the worlds most trusted media brands to create compelling truth-based content that informs entertains and drives conversation. From acclaimed documentaries and original series to innovative partnerships and emerging platforms TIME Studios is redefining how stories are told for todays audiences.

The Role

TIME Studios is seeking a highly organized and proactive Coordinator to support the day-to-day administrative and operational needs of the Studios team. This role will primarily support senior leadership and help manage the fast-moving coordination scheduling communication and production logistics that keep the department running efficiently.

The ideal candidate thrives in a high-volume fast-paced production environment and understands the demands of creative teams production schedules and studio operations. This is an administrative-heavy role best suited for someone with strong organizational instincts exceptional attention to detail and prior exposure to production environments such as agencies networks studios or production companies.

Responsibilities

• Provide administrative support to TIME Studios leadership including complex calendar management scheduling meeting coordination and travel arrangements.
• Coordinate day-to-day team operations communications and departmental logistics across multiple projects and stakeholders.
• Organize meetings conference calls agendas notes and follow-ups for internal and external partners.
• Support production logistics for shoots edits screenings events and team operations as needed.
• Manage departmental tracking documents contact databases production files and organizational systems.
• Process and reconcile expenses invoices purchase orders and production-related paperwork.
• Coordinate travel studios edit bays equipment rentals freelancers and other production resources.
• Assist with vendor coordination Certificates of Insurance release tracking and other production administration tasks.
• Help maintain efficient workflows and operational organization across the Studios team.
• Provide occasional support for post-production coordination asset management and creative deliverables.

Qualifications

• 1 years of experience in an administrative coordinator assistant production assistant or production support role within media entertainment agency studio network or production environments; strong internship experience considered.
• Understanding of production workflows and the pace of creative or production-driven organizations.
• Exceptional organizational multitasking and time-management skills with strong attention to detail.
• Ability to prioritize effectively and remain calm under tight deadlines and shifting priorities.
• Strong written and verbal communication skills.
• Proficiency with Google Workspace Airtable and other collaboration/project management tools.
• Self-starter with strong follow-through professionalism and problem-solving instincts.
• Comfortable working both independently and collaboratively in a fast-paced team environment.

Preferred Background

• Experience supporting executives producers or production teams in fast-paced environments.
• Agency production company network studio or unscripted television experience preferred.
• Experience as a Production Assistant Executive Assistant or Coordinator supporting creative and production teams.
• Familiarity with production operations scheduling post-production workflows and production logistics.

Note: This position is not represented by the NewsGuild of New York.

Location

This is a hybrid role. Eligible candidates for the role must be within a commutable distance of TIMEs New York City office upon hire and may be expected to be physically present as needed (typically 3 days/week).

More About TIME:

Total Rewards:

At TIME we believe our people are our greatest resource and taking care of our people is of the utmost importance. For that reason we offer competitive compensation and a full slate of benefits that start on your first day:

• Medical vision dental insurance
• Over 4 weeks of paid time off in addition to paid company holidays (plus a culture that supports and encourages time to actually be taken!)
• 401k with a generous company match
• 12 weeks paid parental leave
• Mentorship and community engagement experiences
• Free print subscription to TIME Magazine
• Salary range for this position: $70000 - $80000 commensurate with experience

Who We Are:

We are a diversified B2B revenue-focused media company built on integrated partnerships and powered by a global modern newsroom. Our portfolio includes:

• TIMEs iconic magazine and digital platformsthat reach the largest and youngest audience in TIMEs history: more than 120 million people worldwide with nearly half under 35
• The award-winning branded content studio and Emmy Award-winning film and television division TIME Studios
• A significantly expanded global live events business built on the powerful TIME100 and Person of the Year franchises and custom experiences
• TIME for Kids which provides trusted news with a focus on news literacy for kids and valuable resources for teachers and families; and more!

TIME is also recognized as a leader in responsible AI in media and digital transformation including the launch of the TIME AI Agent.

With the recent launches of TIME France and TIME Africa the brands global footprint continues to expand bringing TIMEs trusted journalism to new audiences and markets worldwide.

Equity Diversity and Inclusion:

TIME is an equal opportunity employer. Our people drive the culture. Our culture drives the mission. Our mission drives the business. Our business impacts the world. An inclusive and diverse team not only makes our content and our products better but our workplace stronger. Equity diversity and inclusion are top priorities in our recruiting and hiring and our culture.

Required Experience:

IC