Admin Assistant 2 (Ensign Peak Advisors)

This position will require the candidate to be primarily in office

Typical responsibilities include but are not limited to:

• Processing mail filing documents greeting visitors answering moderately complex email and telephone requests and preparing and setting up meetings including food orders and materials
• Communicating professionally with internal departments and external groups
• Maintaining and ordering office supplies including operating materials breakroom supplies and event items
• Using computer apps and software to schedule meetings appointments and maintain multiple calendars
• Making travel arrangements and expense reimbursements
• Supporting projects programs or processes
• Records management support including document repository
• Assisting with purchase card reconciliation and other basic budget activities
• Event planning and support
• Back-up support to office manager

Typical responsibilities include but are not limited to:
Compiling data/information usually from a variety of sources to prepare memos documents reports spreadsheets (including charts and graphs) and presentations using a wide range of software and platforms.
Performing research analyzing information and making recommendations based on findings
Taking meeting minutes and managing meeting documentation
Using computer apps and software to schedule meetings and appointments and maintain calendars.
Making travel arrangements
Supporting projects programs or processes
Answering moderately complex telephone and email requests
Assisting with p card reconciliation and other basic budget activities
Assisting lower level employees through training and/or mentorship

Required:

High School Diploma or equivalent

2 years administrative or related experience

Solid administrative support working knowledge

Key Skills include the ability to:

• Communicate professionally in writing and verbally
• Utilize Microsoft Office and other software at an intermediate level to schedule appointments upload presentations and create and update word documents
• Operate and maintain standard office equipment
• Problem solve and resolve moderately complex conflict and problems through sound decision making
• Organize and prioritize work and needs
• Understand and follow instructions
• Strong verbal and written communication
• Interact and work with others in a productive and professional way
• Work with discretion confidentiality and integrity
• To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time moving about to the office to delivery mail and other items and using computer monitors and other office equipment.