Legal Ops Senior Manager

About the Company

Valon is building the AI-native operating system for regulated finance starting with mortgage servicing.

Were a Series C company backed by a16z transforming industries that others have written off as too complex to innovate.

Rather than build on top of broken legacy systems we took a different approach: we built and operate our own mortgage servicing business managing $110 billion in loans. This wasnt the end goal it was how we deeply understood the complexity needed to build software that actually works in regulated industries.

The results speak for themselves. Weve transformed mortgage servicing from a 0% margin business into 60% margins while dramatically improving customer experience. Major enterprise contracts are now deploying across the industry.

ValonOS is our unified platform that makes every process structured and programmable and it is perfectly positioned for the AI era. When everything flows through one system with rich data AI agents dont just automate tasks they continuously improve entire operations. Mortgage servicing is just the beginning of our vision to transform regulated industries and beyond.

About the Role

Valon is building ValonOS the AI-native operating system for regulated finance. Were rebuilding Legal the same way and as our first hire in Legal Operations you own the systems processes and AI workflows that let a small legal team support a fast-growing highly regulated business from contract operations to retention from policy infrastructure to compliance program management. Youre the architect and operator of Legals operating layer and the internal partner who aligns Legal with Finance Sales Engineering Product IT and People so legal processes integrate cleanly with how the business actually runs.

This is a builder role. Most of the infrastructure youll own doesnt exist yet and youll have meaningful input into how this function is scoped what it owns and how it grows from here. The systems you stand up will define how Legal scales as we spin off our origination business and continue rolling out ValonOS to enterprise customers.

What Youll Do

• Own legal intake and triage. Design how legal requests come in get prioritized routed and tracked. Make Legals queue visible across relevant stakeholders and shrink the gap between I have a legal question and I have an answer.

• Run compliance program operations. Maintain our regulatory compliance infrastructure including intake and triage of regulatory changes related to our product and keep us audit-ready as the regulatory surface area grows.

• Rebuild contract operations. Create a contract lifecycle workflow vendor agreements commercial sales customer SaaS integration agreements structured so AI can read query and surface obligations. Track renewals key dates and surviving obligations proactively.

• Run policy and approvals. Consolidate our policy library across systems run periodic review cycles and automate the mechanics of approvals sign-offs and version control.

• Implement and operate the data retention program. Translate retention principles into working systems across our platform. Drive the cross-functional rollout with IT Engineering and People.

• Build Legals AI infrastructure. Develop and maintain the Claude skills Notion structures scripts and integrations that the team uses day to day. When a manual workflow can be automated you build the automation.

• Drive audits due diligence and regulatory exams. Be the operational point person who pulls together whats needed quickly investor diligence GSE reviews (Fannie Freddie Ginnie) and customer compliance audits.

• Codify the playbook. Templates runbooks intake scripts training materials. Build the assets that make the next ten things easier than the last.

What Success Looks Like

• Process. Legal work is organized through structured intake triage and tracking without slowing down the business.

• Structure. Contracts policies opinions and other critical legal documents live in systems that the team and AI can both query effectively.

• Automation. Recurring work runs itself; the teams time goes to judgment not maintenance.

• Scale. Were not rebuilding in eighteen months because it didnt scale and the function itself is set up to grow as the work does.

Qualifications

• 47 years in legal operations paralegal work with significant in-house exposure or operations work embedded inside a legal team. We strongly prefer candidates who have built systems from scratch over candidates who have maintained mature ones.

• AI fluency. You use AI tools daily and build durable workflows around them not just chat with them. You can structure data so AI can use it write prompts that hold up at scale call APIs and stitch tools together. If youve never built a Claude skill written a Notion automation or pulled data through an API this is probably not the right role.

• Systems instinct. You see ad hoc work and immediately want to build the structure that makes it repeatable.

• Initiative. Youre as ready to scope what you and the company need to do as you are to execute on your plans.

• Sharp judgment on when to escalate when to say no and how to scope to the minimum viable path.

• Project management discipline. You scope communicate clearly close loops and dont need to be told twice.

• Self-direction. Youll join a small senior legal team in the middle of a corporate restructuring; youll own outcomes and ship without heavy supervision.

• Clear concise communication. You can translate legal for engineers and operations for lawyers.

• High discretion. Youll have visibility into highly sensitive matters from day one.

Preferred Backgrounds

• Legal operations program management paralegal or chief-of-staff work inside a high-growth technology or fintech company.

• Exposure to regulated environments financial services mortgage healthcare or similar.

• Hands-on experience administering a CLM platform (Ironclad Brightflag Ivo Luminance) though were tool-agnostic and will choose what fits.

• Prior compliance or regulatory operations work.

• Fluency with Notion Slack workflows Google Workspace e-signature and standard project/issue trackers.

Throughout the interview process please remember that emails will only be from email addresses. We will never ask for any personally identifiable information during the interview process itself. Please reach out to if you have any requests to verify the authenticity of an outreach.

Valon is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race color sex religion sexual orientation national origin disability genetic information pregnancy or any other protected characteristic as outlined by federal state or local laws. Valon makes hiring decisions based solely on qualifications merit and business needs at the time.

Required Experience:

Senior Manager