Executive Assistant Clinical Director

Job description:

Job Summary
We are seeking a highly organized and proactive Executive Assistant Clinical Director in managing complex clinical operations administrative functions and strategic initiatives within a dynamic environment. The ideal candidate will possess exceptional communication skills a strong understanding of Applied Behavior Analysis systems and the ability to navigate diverse clinical and educational settings with energy and precision.

Responsibilities

Quality Assurance & Clinical Excellence

• Design implement and maintain quality assurance systems across all ABA programs
• Conduct regular audits of clinical programming data collection treatment integrity and documentation
• Monitor adherence to evidence-based practices and organizational standards
• Identify trends gaps and opportunities for continuous quality improvement
• Partner with leadership to develop and execute quality improvement initiatives
• Performs other duties as assigned

Auditing & Compliance

• Conduct routine and random audits of clinical records session notes and treatment plans
• Ensure compliance with payer requirements authorization parameters and billing standards
• Monitor adherence to regulatory ethical and organizational policies
• Collaborate with billing and operations teams to ensure accuracy and integrity of service delivery documentation
• Prepare audit reports and provide actionable recommendations
• Performs other duties as assigned

Staff Performance Coaching & Mentorship

• Provide ongoing coaching and mentorship to BCBAs to strengthen clinical decision-making supervision and leadership skills
• Support RBT performance through collaboration with supervising BCBAs
• Conduct performance feedback sessions aligned with organizational KPIs
• Assist in developing Performance Improvement Plans when needed
• Promote a culture of accountability growth and professional development
• Performs other duties as assigned

KPI Accountability & Performance Management

• Monitor and track key performance indicators (KPIs) for BCBAs and RBTs (e.g. supervision compliance data integrity session utilization documentation timeliness)
• Analyze performance data to identify trends and inform decision-making
• Hold staff accountable to performance expectations through structured feedback systems
• Collaborate with leadership to refine and operationalize performance metrics
• Performs other duties as assigned

Training & Development

• Support onboarding and ongoing training initiatives for clinical staff
• Develop and deliver training related to quality standards compliance and best practices
• Assist in building scalable systems for staff competency development
• Performs other duties as assigned

Strategic & Operational Support

• Act as a liaison between the Executive Clinical Director and clinical teams
• Support implementation of organizational initiatives and strategic priorities
• Participate in leadership meetings and contribute to decision-making processes
• Lead or support special projects as assigned
• Performs other duties as assigned

Qualifications

• Board Certified Behavior Analyst (BCBA) in good standing
• Masters degree in applied Behavior Analysis Psychology or related field
• PhD level in Applied Behavior Analysis Psychology or related discipline preferred
• Minimum of 10 years of experience in ABA service delivery
• Minimum of 57 years of leadership and supervisory experience
• Strong knowledge of payer requirements documentation standards and compliance regulations
• Demonstrated experience in staff coaching performance management and systems development

If you feel as though you would be the ideal candidate and meet the required qualifications apply today!

Benefits:

• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement
• Vision insurance

Education:

• Masters (Required)

License/Certification:

• BCBA (Required)

Location:

• Melbourne FL 32901 (Preferred)

Ability to Commute:

• Melbourne FL 32901 (Required)

Ability to Relocate:

• Melbourne FL 32901: Relocate before starting work (Required)

Work Location: In person

Required Experience:

Director