Administrative Assistant for Chief Academic Officer

Spotsylvania County Public Schools is seeking an experiencedAdministrative Assistant to provide secretarial and clerical assistance for the River Run Administrative Services Instruction department in direct support of the Chief Academic Officer. As a member of the Instruction department this role may also assist with any projects or tasks related to the goals objectives and programs of the department as led by the Chief Academic Officer.

Essential Functions:

• Assists the Chief Academic Officer in general administrative operations.
• Reports regularly to the Chief Academic Officer regarding developments issues or problems within the school division that require attention or action.
• Assists incoming callers and visitors by responding to questions inquiries and requests for information and services.
• Prepares and processes purchase orders for supplies goods and materials for the Chief Academic Officers offices (Professional Learning and Federal Programs School Performance and Core Curriculum and Special Education).
• Develops implements and maintains efficient office systems and procedures.
• Composes correspondence and other materials for the Chief Academic Officer and obtains required signatures on letters and reports.
• Drafts communications for distribution to staff as requested.
• Directs incoming and outgoing correspondence for the Chief Academic Officers office(s).
• Organizes and maintains files records and filing systems as directed.
• Maintains the Chief Academic Officers schedule including appointments conferences and meetings.
• Establishes and maintains record-keeping systems for programs under the supervision of the Chief Academic Officer.
• Collects organizes and formats data into appropriate reporting structures.
• Coordinates payroll processes for the Instruction Department.
• Oversees support staff within the Instruction Department.
• Serves as backup Administrative Assistant for the Executive Directors of Elementary or Secondary Education as needed as well as other Instruction support staff functions as needed.
• Maintains current and historical data related to school closures dismissals and delayed openings.
• Supports the Instruction Department budget.
• Maintains inventory and organization of the mailroom within the River Run Administrative Services building.
• Collaborates with Human Resources Information Technology and Finance on onboarding new Instruction Department employees to ensure appropriate resources and access are provided.
• Triages parent concerns responds as appropriate and escalates issues when necessary.

Click here to read the full job description of this role.

Education and Experience:

• High School Diploma or GED
• A minimum of two (2) years working within an office setting ideally serving as an Executive Assistant
• Demonstrated ability to deliver excellent client service

About Spotsylvania County Public Schools:

Comprised of 31 schools and home to a diverse student population of over 24000 Spotsylvania County Public Schools is one of the largest School Divisions in the Commonwealth of Virginia.

The financial benefits of working for Spotsylvania County Public Schools include a competitive salary monthly PTO accrual robust healthcare benefit plans enrollment or transition into the Virginia Retirement System (VRS) with defined contributions and potential employer match FMLA and Short-Term Disability leave Tuition Reimbursement Employee Assistance Programs (EAPs) and employer paid Life Insurance.

To learn more about Spotsylvania County Public Schools please visit our website athttps:// Terms:Employment is offered as an12-month (243 Day)contract at a minimum of 7.5 hours worked daily. This position is evaluated annually.

Benefits Eligibility:Eligible

Together we prepare our students for their future. We look forward to welcoming you to the#WeAreSpotsyteam.

Spotsylvania County Schools is an Equal Opportunity Employer and committed to non-discrimination in the record and background checks will be completed after an offer is made.

A workplace that values unique perspectives fosters belonging and ensures opportunities for all to thrive.

Required Experience:

Chief