Executive Assistant Office Manager

Job Description

The Role
Executive Assistant / Office Manager

The City
Palo Alto Fully Onsite

The Money
$130k$160k Base DOE Incredible Benefits Bonus

The Industry
Finance / Investment Firm

A prominent investment firm is seeking a dynamic Executive Assistant / Office Manager to become the operational heartbeat of their Palo Alto office. This is an exceptional opportunity to join a highly respected finance organization known for its collaborative environment and commitment to excellence. The ideal candidate is equal parts strategic partner and culture driver someone who thrives in a fast-paced high-touch environment while bringing warmth precision and proactive support to both executives and the broader team.

The Ideal Candidate
Proactive. Professional. Resourceful. Warm. Detail-Oriented.

The Culture
Collaborative. High-Performing. Thoughtful. Low-Ego. Team-Oriented.

The Day-to-Day
Provide high-level Executive Assistant support to senior leadership managing complex calendars meetings and travel logistics
Oversee day-to-day office operations ensuring the space runs seamlessly and reflects the firms polished brand and culture
Act as the face of the office by creating a welcoming hospitality-driven experience for guests executives and team members alike
Coordinate team events offsites meetings and special projects while partnering cross-functionally across the organization
Anticipate needs before they arise and serve as a trusted operational partner in a fast-moving environment

Pursuant to the San Francisco Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.

Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on for additional information.

For Internal Use: #LI-BO1 #LI-Onsite