Administrative Assistant III

Job ID
Location Valley City ND
Salary Range From 4745.00 To 4745.00 Monthly
Full/Part Time Full-Time
Regular/Temporary Regular
FLSA Status Nonexempt

Valley City District Valley City ND

Shape the Future of Transportation with the North Dakota Department of Transportation!

Are you ready to make a real impact The North Dakota Department of Transportation is looking for dedicated and skilled professionals to join our team. This is your chance to play a vital role in creating safe efficient and innovative transportation solutions that serve communities across our state. We uphold the values of professionalism respect integrity dedication and excellence in everything we do. If youre seeking a rewarding career with purpose we encourage you to apply today!

NDDOT Starting Salary: $4745/ month

Primary duties associated with this position are as follows:

Process incoming/outgoing mail.
Update postage rates and add postage to postage meter and file report with Office of Management & Budget yearly.
Maintain County City Central Office correspondence files and comply with retention schedules.
Records Management Coordinator
Submit payroll changes and change of status forms within required deadlines.
Maintain familiarity to be able to answer questions for employees on various benefits and policies.
Review entries in the time and labor system correct or assist employees in correct entering procedures and approve time sheets when necessary.
Notify Bismarck of errors in expense reports.
Initial contact person for WSI and RM for general information.
Lead person for bidding hay contracts handle calls and inquiries issue all other contracts and Risk Management.
Open bids and complete bid summary sheets.
Complete all contracts in the Contract Management System (CMS).
Generate and enter payment vouchers for district supplies utility bills monthly janitorial contracts etc.
Review complete input & final approval on all vouchers.
Prepare receipts for payments made to the Valley City District.
Enter data in the BUS systems and correct entries if needed.
View all entries for accuracy before final bill is issued.
Minimum Qualifications
5 years experience performing complex office support clerical or secretarial duties that include office coordination responsibilities.
Education that developed and required the use of administrative and organizational skills may substitute for up to 3 years of experience.
Preferred Qualifications:

Experience with Microsoft excel word and outlook. Experience with PeopleSoft and Contract Management. Experience with the State of ND procurement process. Business and accounting experience.
Employment of the selected candidate will be contingent on satisfactorily completing the interview process reference and background checks.

About Team ND
Far and away the best prize life offers is the chance to work hard at work worth doing. - Theodore Roosevelt

More than 7500 talented hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND we are driven to succeed through gratitude humility curiosity and courage. Our purpose is to empower people improve lives and inspire success. Join us in being legendary.

Total Rewards: The State of North Dakota is committed to providing team members with a strong and competitive rewards package that support you your health and your family.

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Application Procedures
Submit an application by 11:59 PM Central Standard Time (CST) on the closing date. Application materials including resume and cover letter must clearly explain how experience and education relate to the minimum qualifications and job duties.*

*Candidates will be scored on a 100-point candidate questionnaire to be considered for interviews. Application materials including resumes and attachments are not considered in the 100-point candidate questionnaire. Applicants must provide detail in their responses to the questionnaire.

Applicants who experience technical difficulties during the application process should contact or . For more information or if you need accommodation or assistance in the application or selection process contact the DOT Talent Acquisition Team at or .

Learn more about NDDOT. TTY users may use Relay North Dakota at 711 or 1 .

NDDOT does not provide sponsorships.

Equal Employment Opportunity
The State of North Dakota and this hiring agency do not discriminate on the basis of race color national origin sex (including sexual orientation and gender identity) genetics religion age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.

As an employer the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C..