Senior Executive Assistant, People & Culture

Our Story & Purpose:

Were Vancity a member-owned credit union built on the principles of inclusion and social justice. Since 1946 our relentless commitment to these values has helped us challenge the status quo and break down barriers. Weve made bold commitments to become net-zero by 2040 across all mortgages and loans and were actively pursuing strategies in Indigenous banking and financial resilience for our members.

As the largest private sector Living Wage Employer in Canada were proud to be consistently recognized as one of the countrys Top Employers. If youre ready to join our team of 2300 diverse individuals access competitive rewards and benefits and be part of a greater movement - apply today!

Your Role in Supporting Our Members:

As a Senior Executive Assistant to the Chief People Officer (CPO) you will serve as a trusted partner to a key member of the Executive Leadership Team providing high-level administrative operational and strategic support. Operating within a dynamic and highly regulated financial services environment you require sound judgment discretion and the ability to manage competing priorities with precision. You will play a critical role in enabling the effectiveness of the CPO and the broader People & Culture function by ensuring seamless coordination strong stakeholder management and operational excellence.

This is a Permanent Full-time role based at our Vancity Head Office. This role will require you to predominantly work in-office five days a week with some flexibility to work from home from time to time.

How Youll Make an Impact:

• Partnering closely with the Chief People Officer by anticipating needs and proactively managing complex schedules priorities and commitments
• Coordinating executive calendars leadership meetings and enterprise forums to ensure alignment with organizational priorities and key stakeholders
• Preparing high-quality correspondence presentations briefing materials and reports to support executive and Board-level decision-making
• Acting as a primary point of contact for internal and external stakeholders exercising professionalism discretion and sound judgment at all times
• Managing highly sensitive and confidential People & Culture information including executive talent discussions labour relations matters and organizational changes
• Supporting Board and Executive Committee engagement through the coordination of materials logistics and follow-up actions
• Coordinating People & Culture initiatives by tracking timelines deliverables and action items to ensure timely execution and follow-through
• Organizing leadership meetings offsites and team forums by developing agendas preparing materials and documenting outcomes and minutes
• Enhancing operational efficiency by maintaining organized documentation systems managing budgets and expenses and supporting procurement and vendor coordination
• Building strong relationships across the organization while contributing to a collaborative responsive and continuously improving People & Culture team
  
  

What Youll Bring to the Team:

• 5-10 years of experience supporting senior executives preferably within a larger or regulated organization
• Experience supporting C-Suite or executive leadership teams
• Advanced proficiency in Microsoft Office Suite and collaboration tools
• Strong experience in calendar management executive coordination and document preparation
• Experience within financial services or a similarly complex environment
  
  

Youll Thrive Here If You Are:

• A trusted executive partner You anticipate needs manage competing priorities with confidence and enable senior leaders to operate effectively at an executive and Board level.
• Discreet and grounded in sound judgment You handle highly sensitive information with integrity professionalism and care.
• A strong relationship builder You communicate clearly and build trust with stakeholders at all levels acting as a reliable internal and external liaison.
• Operationally excellent and detail-oriented You manage complex calendars processes and documentation with precision efficiency and attention to detail.
• Proactive and solutions-focused You take initiative remove barriers and implement practical solutions in a fast-paced evolving environment.
  

We value lived experience so if you are interested in this role we encourage you to apply even if you feel your skills dont perfectly align with those listed.

What Youll Earn:

This role offers a salary range of$69700 to $82000 per annum. The base pay offered may vary depending on factors such as relevant qualifications skills previous experience and internal equity. As part of our total rewards package employees may also be eligible for our annual incentive program subject to program eligibility requirements.

Why Youll Love Working Here:

A career at Vancity is more than just a job youre joining a tradition of change-makers who are creating lasting change for our communities. Beyond base pay we offer a comprehensive total rewards package to ensure our employees are empowered to thrive:

• Living Wage Employer: Were the largest private-sector Living Wage Employer in Canada and consistently ranked among Canadas Top Employers.
• Customizable Benefits: Permanent employees receive flexible benefit packages that can be tailored annually to meet evolving needs.
• Generous Vacation: New employees start with 3-4 weeks of vacation per year with additional days earned over time.
• Extra Stat Holidays: In addition to BCs 11 statutory holidays we offer 2 extra days plus care days for personal or family illness.
• Immediate Health Coverage: Health and dental benefits begin on your hire date with three levels of coverage to choose from.
• Defined Benefit Pension: Our retirement plan provides a guaranteed income for life recognizing that retirement looks different for everyone.

Vancity Talent Programs:

Vancity supports an inclusive hiring process for candidates who self-identify as Indigenous Black or Trans. With special permission from the BC Human Rights Commissioner this initiative provides access to career development opportunities prioritized job screening and feedback. Any information you choose to share will be stored securely and used only for recruitment and career development connected to this initiative in line with the BC Personal Information Protection Act (PIPA). For details please see our dedicated Talent Programs job posting.

At Vancity were committed to creating a welcoming and inclusive workplace to help our people and communities thrive and prosper. Diversity in our workforce is integral so that we can truly represent understand and respond to our community needs and deliver on our member experience.

We are also committed to an inclusive barrier-free and accessible recruitment experience for all candidates. If you require any accommodations or support at any stage of the recruitment process (including the application stage) we encourage you to let us know by contacting our Talent Acquisition team at Were here to work with you to ensure your needs are met promptly and effectively. All requests will be handled with the utmost respect and confidentiality so you can participate fully in the process.

Required Experience:

IC