Development Coordinator, Home Base

Site: The General Hospital Corporation

Mass General Brigham relies on a wide range of professionals including doctors nurses business people tech experts researchers and systems analysts to advance our mission. As a not-for-profit we support patient care research teaching and community service striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

The Mass General Brigham Development Office represents a team of 400 vibrant collaborative skilled fundraising professionals. We are dedicated to inspiring visionary philanthropy that advances caring and curing for patients in Boston and around the world. Philanthropy enables Mass General Brigham to deliver the highest quality patient care pursue the most innovative and promising research train the brightest minds to become the next generation of healthcare leaders and expand and improve our world-class facilities. Join us in our mission to transform the future of medicine. The Mass General Brigham Development Office offers excellent benefits competitive salaries and a hybrid flexible work schedule.

To Apply:
Applications must include a current resume and a cover letter detailing applicable experience and accomplishments.

Job Summary:
The Development Coordinator plays a key role within the Home Base team providing administrative operational and fundraising support to advance the mission of the Mass General Brigham Development Office.

Working closely with the Assistant Vice President of Development Home Base and other team members the Coordinator supports daily operations including calendar management meeting and event coordination travel arrangements and expense processing. The Coordinator also tracks fundraising activities in a donor database and prepares reports to support team priorities and decision-making.

As a Development Coordinator you will work alongside fellow management support professionals or ACOs who serve as partners and collaborators across the department. Development ACOs are dynamic and valued colleagues who contribute to team success and have access to a variety of networking professional development and leadership opportunities across Mass General Brigham Development.

Essential Functions:
Administrative Support
Manage the calendars of the Assistant Vice President and assigned individuals keeping them free of scheduling conflicts.
Coordinate logistics prepare agendas and other materials take notes and organize follow-up actions for meetings events donor visits appointments and presentations troubleshooting issues as needed.
Make travel arrangements according to requested specifications and prepare travel itineraries; helps coordinate other aspects of business travel.
Submit employee expenses and vendor payments.
Write and/or review correspondence and other written materials upon request and interpret information necessary to draft responses as needed.
Assist members of the team in daily operational activities that include photocopying mailings filing and/or distribution of letters and packages occasionally hand-delivering materials to locations around the MGH/MGB campus.
Maintain appropriate filing and follow-up systems in accordance with policies and procedures established by the Development Office.

Donor Relations and Gift Management
Review weekly gift reports and prepare acknowledgement letters for donor and event sponsors for Home Base senior leadership.
Complete booking forms for gifts and pledges create appeal codes and submit advanced approval forms for Signature events in a timely manner with thorough backup information.
Conduct basic prospect identification and research activities working with Prospect Management and Research colleagues to collect relevant information about donors.
Gather and record data/information and action items in a donor database ensuring thorough documentation of fundraising activity and results.
Work closely with the team to track and inform about pending reports engagements and other stewardship actions scheduled for donors and prospects.
Produce reports from ATLAS and fundraising summaries as needed. Research and compile data supporting major gift proposals and solicitations.

Marketing and Events
Submit all invoices and tracking on payments.
Attend events as needed in an all-hands support capacity.
Assist with developing leadership blue books for events.
Manage communications with the Dr. Brown team and other MGB leadership as needed.

General Requirements
Attend meetings taking and distributing notes as needed. Attend and assist with office and MGB special events.
Participate in professional development opportunities including internal volunteer or job shadowing roles when appropriate.
Serve as a departmental resource as needed.
Contribute to maintaining positive office morale even in the face of high work volume and challenging periods.

High school diploma or equivalent required; bachelors degree preferred. 12 years of experience in a customer service administrative or relationship-building role required. The ideal candidate will demonstrate the following skills and competencies:

• Strong verbal and written communication skills
• Organizational time management and project coordination skills
• Ability to problem-solve and manage competing priorities effectively
• Proficiency in Microsoft Office (Word Excel PowerPoint Outlook) or ability to learn quickly
• Experience with videoconferencing platforms (e.g. Zoom Teams)
• Experience with data entry or database management (Blackbaud CRM or Raisers Edge preferred)
• Strong attention to detail and accuracy
• Professionalism discretion and sound judgment when handling confidential information
• Ability to work collaboratively with diverse stakeholders
• Adaptability and flexibility in a fast-paced environment
• Motivation to learn and grow within a mission-driven organization
• Strong interpersonal skills and ability to build relationships across teams
• Initiative curiosity and a commitment to continuous improvement

Hybrid

125 Nashua Street

40

Regular

Day (United States of America)

Pay Range

$19.81 - $28.30/Hourly

Grade

3

At Mass General Brigham we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive and any offer extended will take into account your skills relevant experience if applicable education certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however it does not encompass all elements contributing to your total compensation addition to competitive base pay we offer comprehensive benefits career advancement opportunities differentials premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religious creed national origin sex age gender identity disability sexual orientation military service genetic information and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973 the Vietnam Veterans Readjustment Act of 1974 and Title I of the Americans with Disabilities Act of 1990 applicants who require accommodation in the job application process may contact Human Resources at .

Mass General Brigham Competency Framework