Senior Executive Assistant

• Manage complex calendars and scheduling across the CEO VP Operations CFO two Boards of Trustees and committees spanning multiple locations.
• Coordinate a high volume of meetings with internal and external stakeholders; prepare agendas materials and context to ensure leaders are ready.
• Provide end-to-end administrative support for board governance including quarterly board/committee meetings annual retreats and ongoing trustee communications.
• Maintain a governance calendar and ensure required fiduciary items are tracked and incorporated into board and committee agendas.
• Prepare and distribute board materials; manage the board portal and governance documentation.
• Record finalize and post meeting minutes in a timely manner; document outcomes and decisions.
• Track action items outstanding issues responses needed and next stepsensuring follow-through to completion.
• Coordinate Executive Leadership Team and other leadership meetings including recurring meeting logistics and retreats.
• Support cross-department initiatives through coordination (not project ownership) by tracking priorities maintaining documentation and capturing lessons learned.
• Develop and document repeatable processes; identify and implement opportunities to improve efficiency.
• Edit and distribute presentations and executive communications to a high standard; handle confidential information with discretion.
• Support executive office operations including contract tracking/database maintenance accounts payable and expense report processing.
• Coordinate conferences and external events as needed (e.g. LeadingAge) and perform other duties as assigned.

• 510 years supporting senior leaders in a fast-paced environment
• Strong technical skills (Word PowerPoint Excel collaboration tools board portals AI tools)
• Experience supporting board governance preferred
• Strong organizational and communication skills
• Ability to manage multiple priorities with accuracy and discretion
• Ability to build strong working relationships across the organization and work effectively with many personalities
• Team-first mindset and willingness to do what is needed to help the organization succeed

For assistance with your application call603.658.1541 or emaildirectly.

RiverWoods Group: Northern New Englands Largest Family of CCRCs

Three Communities One Philosophy: Providing Community and Peace of Mind

Since 1994 every day we honor our founding premise: we are here to make things better. Everyone who works here who serves on our board who comes to live at one of our communities is connected to this concept. We are about making things better for people every day. We believe that growing older should enhance not diminish the opportunity for a productive and rewarding life.

Each member of our team plays a critical role in achieving our mission: to create community and provide peace of mind to our residents. At RiverWoods you will have the opportunity to work in a bright attractive and vibrant community and enjoy a thriving long-term career.

If youre looking for work that has meaning purpose and a future then RiverWoods is for you.