Administrative Assistant, Special Education Department

ARLINGTON PUBLIC SCHOOLS

ARLINGTON MASSACHUSETTS 02476

JOB DESCRIPTION

POSITION: Administrative Assistant Special Education

JOB GOAL: Provide personal administrative support to the administration through conducting and organizing administrative duties and activities including receiving and handling information.

QUALIFICATIONS: This person should possess a consistent demonstration of effective interpersonal relationship skills which will enable him/her to interact in a professional manner with studentsfamilies state agencies attorneys and staff.

1. Degree in any field from an accredited institution and/or relevant training or certification in office administration is preferred.
2. General knowledge of standard office procedures that includes a variety of clerical and secretarial duties.
3. Proofreading skills for correcting grammar punctuation and spelling errors of typed material and for proper format accuracy and completeness.
4. Ability to use independently and stay current with a variety of computer applications i.e. Microsoft Office PowerSchool modules EasyIEP Munis Global Search (Konica Minolta) UMass School-Based Medicaid Program (SBMP) claiming site MassGov site for verifying staff licenses & other software programs and to navigate on- line environments effectively with little supervision in a manner necessary to complete tasks assigned.
5. Ability to prioritize tasks and work assignments is essential particularly in this fast-paced environment with frequent interruptions and regulatory deadlines.
6. Capacity to work in a confidential manner
7. A moderate degree of independent decision-making and knowledge of the function of the work environment.
8. Knowledge of IEP processes documentation and other regulatory requirements

PERFORMANCE RESPONSIBILITIES:

1. Open date stamp and distribute all office incoming mail.
2. Administrative assistance to Assistant Superintendent of Student Services
3. Screen incoming phone calls
4. Schedule meetings/appointments
5. Assist Asst Superintendent and outside special education Counsel with collection of documents and redaction of student records pertaining to legal cases
6. Assist Asst Superintendent with all correspondence with DESE ex. Integrated Monitoring Review (IMR) Bureau of Special Education Appeals (BSEA) Problem Resolution System (PRS) and various audits as required by DESE
7. Field incoming parent calls.
8. Process Individual Education Program (IEP) paperwork
9. Assist Special Education Parent Advisory Council (SEPAC) with mailings workshops etc. as directed by Asst Superintendent
10. Respond to requests for student records.
11. Coordinate hospitalization tutoring and invoices
12. Assist Special Education Coordinators with projects as needed
13. Assist with the data collection process including SIMS reporting data
14. Assist transportation director with communications to parents regarding transportation
15. Collaborate with administrators faculty and administrative assistants to effectively support the operation of the Arlington Public Schools.
16. Perform other reasonable and related tasks and responsibilities as assigned by the Special Education Assistant Supt or Special Education Coordinators
17. Order Office supplies for office and the transportation department

TERMS OF EMPLOYMENT: 35 hours per week 52 weeks per year

REPORTS TO: Assistant Superintendent of Student Services

SALARY/BENEFITS: In accordance with AEA Unit C Contract

The Arlington Public Schools are committed to creating an inclusive and safe learning and working environment that reflects a diversity of perspectives values and experiences. We welcome staff who are aware of the role that bias and prejudice play in society are creative and willing to try new approaches and are reflective about their daily practice. We are looking for candidates who welcome a challenge are eager to collaborate and contribute to the success of students are ready to engage in two-way partnership with families and who will contribute their diverse talents to the organization as a whole.

Required Experience:

Junior IC