Administrative Assistant

Location: Houston TX (On-site/Hybrid)

Position Overview: We are seeking a proactive and detail-oriented Administrative Assistant to support daily office and field operations at one of our South Houston locations.

Primary Responsibilities:

• Coordinate inspections maintenance and service requests for office and shop facilities; obtain compare and submit vendor quotes for management review and approval.
• Manage incoming and outgoing mail and packages ensuring timely distribution and shipment.
• Maintain accurate and up-to-date records files and databases. Organize documents reports and correspondence ensuring easy retrieval when needed.
• Handle incoming calls emails and messages directing them to the appropriate parties or providing information as needed.
• Perform general clerical duties including filing scanning copying and data entry.
• Manage office supplies by monitoring inventory levels and placing orders as needed.
• Prepare documents and reports using Microsoft Word and Excel including letters spreadsheets templates and reports.
• Manage the operations calendar including scheduling meetings and coordinating appointments.
• Assist employees and supervisors with timekeeping and payrollrelated questions including clocking in and out reviewing timecards identifying missing punches and timeoff requests.
• Provide support for tracking and uploading company credit card receipts and coding expenses in Ramp.

Qualifications:

• 3 years in an administrative or operations support role.
• Proficient with Microsoft 365 including Excel SharePoint/OneDrive and Teams.

Skills

• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office Suite
• Excellent communication and interpersonal skills.
• Able to handle sensitive information and maintain confidentiality.
• Problem solving and critical thinking skills.

Dragonfly Pond Works is a leading environmental service company specializing in stormwater management. Since2006 Dragonfly has provided routine maintenance and repairs on stormwater devices lakes ponds wetlands and underground facilities.

We are proudly an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race color religion sex sexual orientation gender identity or national origin.

Required Experience:

Junior IC