Program Coordinator, Quality & Safety

Union: Non-union
Number of vacancies: 1
New or Replacement Position: New
Site: Toronto General Hospital
Department: Quality & Safety
Reports to: Vice President Quality & Safety
Salary Range: $63549 - $95336 per annum
Hours: 37.5 hours per week
Status: Permanent Full-Time
Closing Date: May 21 2026

Position Summary

The Program Coordinator is an integral member of the UHN Quality & Safety portfolio providing comprehensive administrative financial and project support to ensure the effective operation of programs and initiatives. The role is responsible for coordinating complex internal executive and board-level meetings reviews and educational events; preparing detailed documentation reports and materials; and managing calendars and follow-up actions for senior leaders. The Coordinator supports accreditation educational and other strategic projects through project planning implementation support risk tracking and issue escalation as required. This position also plays a key role in gathering collating and preparing program reports for internal leadership and external stakeholders.

Duties

• Plan coordinate and support portfolio meetings reviews and large interprofessional events including complex scheduling logistics materials preparation and followup.
• Prepare document and disseminate meeting agendas minutes (including executive-level content) reports and action-item tracking.
• Manage calendars while balancing multiple competing priorities across programs and projects.
• Develop detailed project plans and provide endtoend administrative logistics and implementation support for assigned portfolio initiatives.
• Monitor project progress identify risks or barriers propose mitigation strategies and escalate issues as required.
• Process accounts payable/receivable manage billing activities and respond to financial correspondence on behalf of the portfolio.

Qualifications :

• Completion of a Bachelors Degree in an appropriate healthcare or business discipline or recognized equivalent
• At least 5 years related office administration experience
• Project Management experience
• Considerable experience with Microsoft Office Suite
• Ability to produce high quality work in accordance with Hospital standards
• Ability to effectively handle confidential matters and materials
• Excellent organization time management interpersonal and customer service skills
• Experience in a healthcare environment considered an asset

Additional Information :

Why join UHN
In addition to working alongside some of the most talented and inspiring healthcare professionals in the world UHN offers a wide range of benefits programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor allowing you to find value where it matters most to you now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel restaurants parking phone plans auto insurance discounts on-site gyms etc.)

Current UHN employees must have successfully completed their probationary period have a good employee record along with satisfactory attendance in accordance with UHNs attendance management program to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading inaccurate or incorrect UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

Remote Work :

No

Employment Type :

Full-time