Litigation Assistant

We are always seeking talented motivated growth-minded and creative individuals. Our firm is committed to providing employee support and advancement while embracing inclusion and innovation as keys to a stronger future.

We invite you to explore the position below and to submit your application to join our team!

The Litigation Assistant provides logistical and administrative support to litigation trial teams assisting with internal trial preparation and execution coordinating travel and accommodations supporting war-room and courtroom logistics and tracking trial-related expenses and documentation. The Litigation Assistant works closely with senior litigation support staff and attorneys to ensure that all trial-related arrangements are organized thoroughly documented and completed promptly and in accordance with firm protocols.

Essential Responsibilities:

• Assist Senior Litigation Manager and Senior Litigation Coordinator in gathering and documenting trial requirements (location/dates matter numbers and billing team composition vendor/technology/facility needs).

• Maintain and update trial checklists timelines and related information in firm systems shared drives and tracking tools.

• Help confirm trial details with teams and route information to relevant internal departments.

• Arrange travel for trial team members under senior staff direction (flights ground transportation hotel) using approved vendors and tools.

• Coordinate hotel rooming lists and meeting space requests in line with firm guidelines and rate structures.

• Collect and organize travel and hotel confirmations and prepare basic summaries of arrangements for trial teams.

• Support war-room and courtroom logistics including room reservations workspace layouts catering orders and Office Services requests (printing copying supplies shipping).

• Assist with communications to satellite offices hotels and court facilities as directed.

• Help monitor trial schedules and daily logistical to-do items promptly escalating issues to senior staff.

• Assist in coordinating with external vendors (hotels transportation court reporting graphics trial support and other litigation vendors).

• Request and collect vendor proposals confirmations and documentation and maintain organized electronic files.

• Escalate vendor issues or concerns to senior team members for resolution.

• Coordinate with internal teams (e.g. IT eMerge Office Services) to schedule trial technology equipment and connectivity support.

• Help maintain organized electronic records of trial logistics contracts confirmations invoices expense reports and post-trial summaries.

• Support communication and coordination with other administrative departments (e.g. Finance & Accounting Client Care Legal Talent) on matters impacting trial logistics or staffing.

• Maintain strict confidentiality of all firm and client information.

Required Knowledge Skills and Abilities:

• Strong organizational skills with the ability to manage multiple tasks and maintain attention to detail under time pressure.

• Ability to follow instructions ask clarifying questions when appropriate and meet deadlines.

• Proven ability to work independently and as part of a team collaborating effectively with attorneys staff and administrative departments.

• Strong oral and written communication skills with the ability to interact professionally with individuals at all levels and with external vendors.

• Demonstrated initiative reliability flexibility and a positive solutions-focused attitude with an interest in growing within the trial support function.

• Demonstrated interest in litigation and trial support with a desire to build a career in legal support or litigation operations.

• Ability to work independently and collaboratively as part of team to support consistent efficient workflows.

• Ability to work effectively and efficiently in a remote hybrid and in-office environments.

• Ability to quickly learn firm software applications and technologies (e.g. ChromeRiver e-billing and matter management systems).

Required Education:

• A combination of education and experience that demonstrates the ability to perform the essential functions of the position.

Preferred Education:

• Bachelors degree.

Certification(s):

• N/A

Required Qualifications:

• Minimum one (1) year of experience working in a law firm or other professional setting.

• Proficiency in Microsoft Office (Outlook Teams Word Excel PowerPoint).

Preferred Qualifications:

• Experience in a professional office environment law firm or legal internship.

The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19.

This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.

This position description does not constitute a written or implied contract of employment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

By applying for this position you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data handling practices or you are a resident of California the United Kingdom or the European Union and wish to exercise your privacy rights please contact us at .

Equal Employment Opportunity
Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions which include hiring promotion transfer demotion evaluation compensation and separation without regard to race color religion sex age sexual orientation gender identity or expression national origin pregnancy citizenship disability genetic information marital or armed forces status and any other classification as protected by law.

Compensation is dependent on several factors such as position location market education training and/or experience.