Office Administrator

Primary Duties & Responsibilities

Office Administration

• Providing day-to-day administrative support to the GM and leadership team
• Managing licenses (e.g. EHS laser equipment) and Non-Disclosure Agreement
• Assisting with Government grant project administration
• Coordinating visitor access reception duties and entry authorizations
• Coordinating with external vendors like hotels travel agencies and insurers
• Handling office supplies pantry stock and general workplace upkeep
• Preparing and submitting staff expense claims and reports
• Organizing meetings internal events and company functions
• Taking dictation and meeting minutes
• Handling partial purchasing tasks: sourcing raising Purchase Requisitions
• Maintaining and updating office documentation contracts and work instructions
• Undertake special assignment ad-hoc projects function or related duties for Operation team as and when required

HR Administration

• Assist HR on people engagement activities employee lifecycle management training activities coordination as required
• Prepare on contract renewal documents and managing trade export license control renewal process
• Manage and update periodic reports required by operation team via TMS application
• Documentation and filling updates for employee information

Education & Experience

• Diploma or equivalent qualification
• Preferably minimum 3 years of relevant experience in Office Administration

Skills

• Strong organizational and multitasking skills
• Proficiency in MS Office (Excel Outlook) Power BI a plus
• Excellent communication and coordination abilities
• A service-oriented mindset and willingness to step in where needed
• Able to maintain confidentiality and work independently with minimal supervision

Working Conditions

• This role is 100% onsite
• 5 Day workweek from Monday to Friday
• Working hours 8.00am to 5.30pm

CultureCommitment

Ensure adherence to companys values (ICARE) in all aspects of your position at Coherent Corp.:

Integrity Create an Environment of Trust

Collaboration Innovate Through the Sharing of Ideas

Accountability Own the Process and the Outcome

Respect Recognize the Value in Everyone

Enthusiasm Find a Sense of Purpose in Work