Office Assistant, Capital Planning and Facilities

Department:

Capital Planning and Facilities

Requested Start Date:

June 1 2026

Salary:

$31156.52 annually

Normal Work Schedule:

8:00 a.m. 4:30 p.m. Monday - Friday

Job Summary:

The Office Assistant is responsible for performing clerical duties in the administrative offices of Capital Planning and Facilities. This position is will be handling incoming phone calls and other communications greeting clients and visitors as well as managing files processing creating and maintaining office records reports performing other general office clerk duties and errands and for disseminating department related information.

Job Duties/Responsibilities

• Acts as receptionist; receives; screens and routes visitors answers routine inquiries by phone or in person or refers to appropriate person.
• Assists with arranging itineraries agenda and meetings as directed.
• Establishes and maintains hard copy and/or computer-based filing system.
• Maintains inventory of office supplies and materials
• Assists with the maintenance records of equipment and associated contracts.
• Manages the general email account for Capital Planning and Facilities ensures accurate and timely responses to all communication received.
• Receives and ensures timely delivery of work order requests.
• Receives sorts according to content and distributes mail making final decisions as to which letters can be answered independently by mail or email.
• Reviews forms and correspondence for accuracy of spelling punctuation grammar spacing neatness and general appearance.
• Duplicates various documents either for processing and/or submission to others; collates and binds for presentation if required.
• Performs other duties as assigned.

Required Qualifications

• High School diploma or equivalent and
• Minimum of (1) one year of administrative work

Required Documents:

1. Resume

Employee Benefits:

JSU strives to provide a great quality of life to our employees through an attractive competitive benefits package for our full-time faculty and staff. These benefits enhance your salary as a JSU employee and are part of your total compensation package. Benefits include:

• Retirement Plans
• Alabama Teachers Retirement System (TRS)
• RSA-1 Deferred Compensation
• 403-B Retirement Annuity (TIAA)
• Health Insurance
• Medical (PEEHIP)
• Optional plans: vision dental flexible spending plan dependent care cancer and hospital indemnity
• Long-term disability and life insurance
• Tuition assistance
• Paid and unpaid leave
• Employee Assistance Program
• Prescription assistance

For additional information regarding benefits please visit our website.

Clery Notice: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act the Jacksonville State University Police provide information on crimes statistics crime prevention law enforcement crime reporting and other related issues for the past three calendar years. The JSU Annual Campus Security and Fire Report is available online at: Employment Opportunity: Jax State is an Equal Employment and Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation age genetic information national origin disability status protected veteran status or any other characteristic protected by law.