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Make a difference in the community you live in! As a Community Builderan employee with the City of Gainesville you will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors. Working for local government is more than a job its a chance to contribute to community success and to help enhance the Gainesville way of life.

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Job Description:

SUMMARY

This is the second level in the procurement series performing purchasing of supplies materials and equipment for General Government and/or GRU that may involve more moderately complex and higher costing tasks as well as the tasks assigned to a Procurement Specialist I.

Positions allocated to this class report to a designated supervisor and work is performed with moderate direction. Work in this class is distinguished from other classes by its emphasis on moderately difficult purchasing tasks.

NOTE: There are three levels for the Procurement Specialist job family. The Procurement Specialist I can progress to the Procurement Specialist II within the first four years and the Procurement Specialist II classification can progress to the within three years of appointment to Procurement Specialist III upon meeting certain milestones and other qualifications.

EXAMPLES OF WORK*

*This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower-level duties may be required.

ESSENTIAL JOB FUNCTIONS

Prepares reviews and issues a variety of documents that are necessary to solicit bids quotes quotes proposals and requests for qualifications which the procurement division handles on behalf of General Government Departments/Divisions and/or GRU.

Conducts bid openings tabulates responses and assists with issuance of Notice of Award or Recommendations of Final Ranking.

Attend Pre-bid meetings and may walk/guide bidders through relevant buildings locations and other sites as needed.

Prepares and issues purchase orders for a range of commodities and services required by the City.

Prepares contract folders and assembles for filing all documents related to bid/proposal solicitations.

Audits all p-card transactions and requisitions and Issues all purchase orders for a range of commodities and services required by the City for proper procurement audit trail documentation.

Responsible for contract creation contract amendments and contract management for goods and services for the City.

Maintain central repositories for all contracts amendments and backup documentation.

Works closely with assigned departments to help formulate and adopt the best procurement approach which will enable each department to achieve the goals or end product that are desired form the procurement process.

Employs a variety of procurement-related software tools to research and obtain information on products and services required by the city.

Conference with using departments regarding current and future requirements and recommends appropriate acquisition sourcing method options.

Maintains expertise in procurement and commodity areas by attending professional purchasing association meetings courses workshops reading trade publications and journals meeting with suppliers city stakeholders and Group Purchasing Organizations to continuously improve and broaden knowledge of products and services.

Stay current with existing and new policy matters/changes by the State University and Federal Government regarding the procurement of needed goods and services. Keeps up to date on new trends market conditions and improvements to procurement techniques/procedures.

Track and provide information to the relevant Department related to small service-disabled veteran and minority businesses. Provide training for the contractors as needed.

Audits purchase orders prepared by non-Procurement Division personnel for accuracy and compliance with the Citys adopted Procurement Policy and Procedures.

Attends work on a continuous and regular basis.

Performs special tasks duties or projects of a moderately complex nature.

NON-ESSENTIAL JOB FUNCTIONS

May be called upon to assist with the training and education of City personnel and/or outside vendors in procurement-related matters including the preparation of materials used in these tasks.

Performs other related duties as assigned.

QUALIFICATIONS

To perform this job successfully an individual must be able to perform each essential job function satisfactorily. Below are the required education experience knowledge skills and abilities to perform the essential functions.

EDUCATION AND EXPERIENCE

High school degree or possession of an acceptable equivalent diploma and five (4) years of procurement-related experience preferably in a large scale public-sector environment where contracts are awarded through a competitive bid process; or

An Associate degree from an accredited educational institution with major course work in accounting business administration economics finance procurement or related field; and two (2) years of procurement-related experience preferably in a large scale public-sector environment where contracts are awarded through a competitive bid process; or

A Bachelor degree from an accredited educational institution with major coursework in accounting business administration economics finance procurement or related field.

CERTIFICATIONS OR LICENSES

Licenses

Must possess a valid Drivers License. You must obtain a Florida Drivers License within 30 days of appointment.

Certifications

Professional purchasing certification: Proof of NIGP Public Procurement Associate (PPA) and ISM-Certified Supply Chain Procurement is preferred and encouraged within (1) years of position assignment for Procurement Specialist III progression.

KNOWLEDGE SKILLS AND ABILITIES

Thorough knowledge of office procedures and practices business English spelling and commercial mathematics.

Basic knowledge within assigned areas of types grades prices and market trends of commodities and services to be purchased.

Broad knowledge of purchasing principles and practices and those rules and regulations which govern municipal procurement.

Basic knowledge of governmental budgeting and financial procedures.

Basic knowledge of enterprise resource planning systems and their relationship to procurement.

Ability to prepare specifications analyze quotations and bids and perform other necessary purchasing functions.

Ability to keep records and prepare reports.

Ability to create a new contract and maintain existing contracts.

Ability to communicate effectively both orally and in writing.

Ability to work effectively with co-workers employees from other City departments vendors and the general public.

Ability to utilize financial software to prepare and issue purchase orders.

Ability to create a new contract and maintain existing contracts.

Possess organizational skills.

Possess technical computer and software skills (MS Office Suite Excel Adobe Workday-Sign Docu-Sign)

Possess good customer service skills.

Possess problem solving skills.

PHYSICAL AND ENVIRONMENTAL REQUIREMENTS

To perform this job successfully an individual must possess certain physical abilities and be able to withstand work related environmental conditions.

PHYSICAL REQUIREMENTS

While performing the duties of this job the employee is often required to sit for prolonged periods of time.

WORK ENVIRONMENT

Work is primarily in an office environment.

May be required to visit sites to guide and direct bidders as needed.

Note:

May Require Assessment(s).

May fill multiple positions.

May establish an eligibility list.

Come join our team! The City of Gainesville offers a competitive benefits package and opportunities to grow both professionally and personally.

All regular employees are eligible for traditional benefits such as health insurance life insurance paid leave 11 paid a holidays a year a pension plan and a deferred compensation plan but we also offer great things like on-site fitness centers tuition reimbursement on-site medical staff and a wellness program to keep you healthy and happy. Please note; benefits are not available for temporary employees.

Equal Opportunity

The City of Gainesville is an equal opportunity/affirmative action employer and does not discriminate in hiring. Minorities women and individuals with disabilities are encouraged to apply. Individuals with a disability who require special accommodations during the selection process should notify the Human Resources Department at or TDD/TTY at .

Veterans Preference

Veterans are encouraged to apply. Veterans Preference ensures that veterans and eligible persons are given consideration at each step of the selection process. However preference does not guarantee that a veteran or other eligible person will be the candidate selected to fill the position. Section 295.07 Florida Statutes (F.S.) specifies who is eligible for Veterans Preference. State of Florida residency is not required for Veterans Preference.

If you are unable to apply online due to a disability contact recruiting at or by calling .