Business Development Coordinator

About the Role

We are seeking a highly organized Administrative Support Coordinator to provide critical operational and administrative support to our Business Development team. This role is ideal for someone with strong coordination and administrative experience who enjoys working behind the scenes to keep teams organized informed and prepared.

The Administrative Support Coordinator will manage CRM data coordinate internal processes and ensure that business development efforts are well-documented organized and executed efficiently. This role plays a key part in maintaining consistency accuracy and follow-through across client and pursuit activities.

Key Responsibilities

• Maintain and update the Customer Relationship Management (CRM) system with accurate and timely information on leads contacts and pursuits
• Provide administrative support to the Business Development team ensuring all client and pursuit data is organized and accessible
• Coordinate scheduling logistics and materials for meetings presentations and client interactions
• Assist in organizing and preparing for industry events networking functions and company-sponsored activities
• Track RFQs RFPs and procurement opportunities; support submission timelines and documentation in collaboration with internal teams
• Prepare meeting agendas take detailed notes and track follow-ups and action items
• Conduct basic market research and compile information to support business development initiatives
• Organize and maintain files templates and internal documentation related to proposals and pursuits
• Ensure consistency in reporting tracking and administrative processes across the Business Development function
• Support internal communication and coordination between Business Development Marketing and Leadership teams

Qualifications

• Bachelors degree in Business Communications or a related field (or equivalent experience)
• 35 years of experience in an administrative coordination or support role
• Experience working with CRM systems and managing data accuracy
• Strong organizational and time management skills with attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint); familiarity with proposal processes is a plus
• Experience in professional services construction architecture engineering or real estate industries preferred

The Ideal Candidate

• Is highly organized and detail-oriented
• Enjoys supporting teams and ensuring processes run smoothly
• Is proactive and able to anticipate team needs
• Thrives in a structured administrative role with clear responsibilities
• Is collaborative and works well with multiple departments
• Is comfortable managing logistics documentation and follow-through

What We Offer

• Competitive salary with performance-based bonuses
• Standard 37.5-hour workweek
• Clear growth path within operations administration or business support functions
• Collaborative team-oriented work environment
• Comprehensive benefits package including health benefits PTO and paid holidays

Required Experience:

Junior IC