Accounts Payable Specialist

Job Title:

Accounts Payable Specialist

Reports to:

Accounting Manager

Hours:

9:00am 5:00pm

FLSA Status

Exempt

Full Time or PartTime:

Full-Time

Description

Reporting to theAccounting Manager this role is responsible for supporting the organizations financial operations through the accurate and timely processing of accounts payable. The position ensures vendor invoices are reviewed verified and processed in compliance with internal policies and accounting standards while maintaining organized records and supporting audit readiness. This role plays a key part in maintaining strong vendor relationships ensuring financial accuracy and contributing to efficient month-end close processes.

Responsibilities

• Invoice Processing & Data Accuracy:Review verify and enter vendor invoices into the accounting system ensuring accuracy of data and timely processing to support reliable financial records and on-time payments.

• Invoice Matching & Controls:Match purchase orders receipts and invoices to confirm proper authorization prevent duplicate or incorrect payments and uphold strong internal controls.

• Vendor Management & Issue Resolution:Serve as a point of contact for vendor and internal inquiries assisting in resolving discrepancies and payment issues to reduce aged payables and maintain positive relationships.

• Financial Operations & Compliance:Maintain organized accounts payable records support month-end close activities assist with audits and ensure compliance with internal policies IRS regulations and GAAP standards.

Qualifications

The ideal candidate is highly detail-oriented with strong organizational and time management skills capable of managing multiple priorities while maintaining accuracy and efficiency. This individual demonstrates a customer-focused mindset balancing service excellence with fiscal responsibility. They area collaborativeteam player with strong communication skills able to work effectively with internal stakeholders and external vendors. A commitment to compliance continuous learning and maintaining high professional standards is essential for success in this role.

Preferred Skills & Experience

• High school diploma or equivalent required; associate orbachelors degree in Accounting or Financepreferred

• 23 years of accounts payable or related accounting experience

• Proficiency in Microsoft Excel

• Experience with accounting systems (QuickBooks preferred)

• Strong attention to detail and organizational skills

• Experience managing vendor relationships and resolving discrepancies

• Ability to work independently while contributing to a team-oriented environment

• Familiarity with GAAP principles and basic accounting practices

Our Mission

To empower individuals and providers with personalized root-cause-focused care that restores health balance and freedom.

Our Vision

To lead a transformative shift in modern medicinewhere deeper insights proactive care and personal choice define the future of wellness.

Our Values

Care: We provide a welcoming nurturing environment for our staff and our clients.

Growth: We are dedicated to fostering beneficial change for ourselves and those we serve.

Respect: We are unwavering in our commitment to speak with honor and listen without judgement.

Partnership: Working collaboratively to build trust value diverse perspectives and achieve shared goals.

Integrity: Acts with honesty accountability and alignment to company values