Research Administrator

University Of Florida

Job Location:

Gainesville, FL - USA

Monthly Salary: $ 58000 - 61000

Posted on: 11 hours ago

Vacancies: 1 Vacancy

Job Summary

Classification Title:	Research Administrator II
Classification Minimum Requirements:	Bachelors degree and two years of experience in grant and contract administration; or an equivalent combination of education and experience.
Job Description:	The College of the Arts Deans Office seeks a Research Administrator II toguide support andencouragePrincipalInvestigators(PIs) project managers and other faculty students and staff in the College working onsponsored role requires a solutions-based approach high degree of flexibility responsiveness and the ability to adapt to evolving project needs shifting timelines and nontraditional research structures common in the arts. Approximately halfofworkis focused on proposal preparation and other half focuses on post award setupandadministrationwitha high levelof grants financialand administrative work focused on post-award spending monthly reconciliations and other forms of finance and grants administrative compliance. The University of Florida College of the Arts intends to be a transformative community responding to and generating foundational shifts in the arts and beyond. As business and academic professionals artists scholars advisors and teachers we the staff of the College embrace the complexity of our evolving human experience and seek to empower our colleagues students and faculty to respond to and shape that experience fearlessly through critical thinking creativity constructive questioning and respectful dialogue. We seek a colleague who engages with openness and enthusiasm for the work and the mission of the college. We seek a colleague who possesses skills in designing and facilitating work that advances curiosity respect open intellectual discourse and the welcome incorporation and well-being of all in an environment of complex differences. We seek a colleague who identifies as a trusted steward of resources balancing institutional requirements and the demand for innovative solutions. Responsibilities Pre-award Proposalpreparationand submission: Maintaina high levelofcommitmenttorealizingthe PIs work requires adaptability willingness to navigate evolving project directions and institutional constraints with flexibility and creativity. Bridge gaps anddevelopeffective collaboration mechanisms betweentheDivision of Sponsored Programs (DSP) and the UF Foundation. Develop and manage the transmittal of proposals to federal state and private funding agencies often adjusting strategies in response to changing sponsor guidance timelines or project needs. Identify proposal compliance issuesand work with the PI toresolve. ConductearlyfiscalreviewofproposalbudgetsparticularlylookingforrequirementssuchasPOlimitscontract language and termsrequiredquotes and ensuring these items are budgeted correctly during proposal PIs toadjust budgets as vision projectand possibilities shift requiring flexibility and responsiveness throughout the proposal process. Process the submission of awards throughUFirst system. Post-award PostAwardSet-Up Review grant and contract award terms and conditions and help guide faculty through successful post-award deliverables restrictions planning distributionsidentifyingareas of concern and other pertinent information. As applicable manage the coordination of funds flowing through the UF Foundationto DSPcontinuingtobridge gaps and develop effective collaboration mechanisms between DSP and the UF Foundation. PostAwardAdministration Monitor Peoplesoft transaction expenditure reports and ensure that supporting documentation is accurately chargedandcontainsappropriatejustificationtocomplywithfederalstateUFand any other relevantregulations. Verifyaccountinganddocumentationsupportforallsponsoredprojectsfinancialtransactionsincludingbutnot limited to expense reportsPcardtransactions independent contractor payments andMyUFMarketplacepurchases. Collaborate with Fiscal and HR teams to verify expenses are allocable reasonable necessary and consistently treated. Assist PIsandprojectpersonnelonhowtoefficiently andcompliantlymanage sometimesinitiateactionssuch as salary distributions. Reviewandapplygrantandcontractregulationspoliciesproceduresandrelevantstandards throughout the life of the award. Manageand navigatean awardsportfolio seeking guidance when needed. Conduct monthlyPICheck-Ins Mentor PIs to navigate sponsored project management. MonitorbalancesindepartmentandPI grantsaccountsandensureuseisinlinewithbudgetandanticipatedexpenditure. Manage complex payroll projections across projects. Responsibleforcreatingmonthlyreconciliationsofrevenueandexpenditures. Follow up on issues identified during PI check-ins. Identifyfaculty members challengesandconsult with the Aso Dean of Research to make recommendations foradditionalsupport or resources. Other Collaborationandcapacitybuilding Recommend and help implement workflow improvements as needed. Partner with the Proposal Studio team to develop data presentations and resources that support PIs in managing their projects.
Expected Salary:	$58000 - $61000 with a comprehensive and highly competitive leave and benefits package
Required Qualifications:	Bachelors degree and two years of relevant experience; or an equivalent combination of education and experience.
Preferred:	The successful candidate will meet some of the following listed in order of importance Accountingexperiencewithgrantandfiscalmanagement. Professional experience withaccountingprinciplespracticesandprocedures Proficient in the use ofMicrosoftOfficeincludingExcelWordOutlookandTeams Understanding ofthespecializedprioritiesandvaluesofartists arts scholarsandarts fundingagencies. Demonstrated ability to work collaboratively with individuals across a range of roles communication styles and working approaches. A human-centered approach to work. Strong proposal preparation skills Strongplanninganalyticandorganizationalskills Abilitytoworkwellbothindependentlyandcollaborativelyinateamenvironmenttoaccomplishteam and college-levelgoals Experience assistingwith post-award financial reporting Evidence of skill in designing and facilitating academic work that advances curiosity respect open intellectual discourse and the welcome incorporation and well-being of all in an environment of complex differences.
Special Instructions to Applicants:	Application Deadline: All application documents must be submitted by May 25 2026. Application Process: Applications must be submitted via the University of Floridas online application system. Online applications must include the following: (1) a detailed letter of application that explains how you match the particular qualifications of this position and how your work and perspective will contribute to and enhance our transformative community; (2) a resume; (3) names and contact information of three professional references. The Search Committee may request additional materials at a later time including obtaining UF engaged and/or other personnel files from UFHR for current or previous UF employees. Inquiries may be sent to: Kim Holloway Chair Research Administrator II Search Email: The selected candidate will be required to provide an official transcript to the hiring department upon hire. A transcript will not be considered official if a designation of Issued to Student is visible. Degrees earned from an educational institution outside of the United States are required to be evaluated by a professional credentialing service provider approved by National Association of Credential Evaluation Services (NACES). If an accommodation due to a disability is needed to apply for this position please call 1 (352) 392- 2477or the Florida Relay System at 1 (TDD).Hiring is contingent upon eligibility to work in the US. Searches are conducted in accordance with Floridas Sunshine Law. THE COLLEGE OF THE ARTS: The College of the Arts is an engine of transformation that generates paradigmatic shifts in the arts and beyond while nurturing adaptability innovation and excellence. We foster an environment where novel creative practice leading research and experiential learning thrive. Our students faculty and staffinterrogate and respond to the ever-changing relationship between technology and the human leaders in artistic professions and creative industries while developing student capacity for interdisciplinaryscholarshipthatservesandengageslocal and global communities.The College offers baccalaureate masters and doctoral degrees. Approximately 1600 students are pursuing majors in degrees offered by the College of the Arts under the direction of 150 faculty members in its three accredited schools the School of Art Art History the School of Music and the School of Theatre Dance and in the Center for Arts in Medicine the Digital Worlds Institute and the Center for Arts Migration and addition the college comprises the University Galleries and the University level of the New World School of the Arts in Miami. The University of Florida: The University of Florida is a comprehensive learning institution built on a land grant foundation. We are The Gator Nation a diverse community dedicated to excellence in education and research and shaping a better future for Florida the nation and the world. Our mission is to enable our students to lead and influence the next generation and beyond for economic cultural and societal benefit. UF is a graduate research institution with more than 50000 students and membership in the prestigious Association of American Universities. Gainesville which is consistently ranked as one of the nations most livable cities is located midway between the Gulf of Mexico and the Atlantic Ocean. Together the University and the community comprise the educational medical and cultural center of North Central Florida. In addition to salary the University of Florida (UF) offers low cost State Health plans a number of Dental plans to fit you and your familys needs and Vision. Domestic partner coverage through GatorCare is also available. Optional plans such as life disability legal and accident insurance are also available. UF provides a variety of leave programs including vacation sick leave 11 paid holidays personal leave days and family medical leave. TEAMS employees accrue approximately 22 vacation days annually 13 sick days annually and 4 personal leave days typically used during the holiday closing period (accruals based on full-time employment). UF also provides you the flexibility to deal with lifes challenges by offering paid family leave eight full weeks of leave over a 24-month period. Build a retirement roadmap with competitive pension plans investment accounts and a host of voluntary add-ons such as 457 deferred compensation and 403(b) plans. UF Employees are also eligible for the GatorPerks discount program which provides big savings at various business and retailers! Explore UFs plethora of benefit options here: TEAMS Benefits This is a time-limited position.
Health Assessment Required:	No

Required Experience:

Unclear Seniority

Classification Title:Research Administrator IIClassification Minimum Requirements:Bachelors degree and two years of experience in grant and contract administration; or an equivalent combination of education and experience.Job Description:The College of the Arts Deans Office seeks a Research Administ...

Classification Title:	Research Administrator II
Classification Minimum Requirements:	Bachelors degree and two years of experience in grant and contract administration; or an equivalent combination of education and experience.
Job Description:	The College of the Arts Deans Office seeks a Research Administrator II toguide support andencouragePrincipalInvestigators(PIs) project managers and other faculty students and staff in the College working onsponsored role requires a solutions-based approach high degree of flexibility responsiveness and the ability to adapt to evolving project needs shifting timelines and nontraditional research structures common in the arts. Approximately halfofworkis focused on proposal preparation and other half focuses on post award setupandadministrationwitha high levelof grants financialand administrative work focused on post-award spending monthly reconciliations and other forms of finance and grants administrative compliance. The University of Florida College of the Arts intends to be a transformative community responding to and generating foundational shifts in the arts and beyond. As business and academic professionals artists scholars advisors and teachers we the staff of the College embrace the complexity of our evolving human experience and seek to empower our colleagues students and faculty to respond to and shape that experience fearlessly through critical thinking creativity constructive questioning and respectful dialogue. We seek a colleague who engages with openness and enthusiasm for the work and the mission of the college. We seek a colleague who possesses skills in designing and facilitating work that advances curiosity respect open intellectual discourse and the welcome incorporation and well-being of all in an environment of complex differences. We seek a colleague who identifies as a trusted steward of resources balancing institutional requirements and the demand for innovative solutions. Responsibilities Pre-award Proposalpreparationand submission: Maintaina high levelofcommitmenttorealizingthe PIs work requires adaptability willingness to navigate evolving project directions and institutional constraints with flexibility and creativity. Bridge gaps anddevelopeffective collaboration mechanisms betweentheDivision of Sponsored Programs (DSP) and the UF Foundation. Develop and manage the transmittal of proposals to federal state and private funding agencies often adjusting strategies in response to changing sponsor guidance timelines or project needs. Identify proposal compliance issuesand work with the PI toresolve. ConductearlyfiscalreviewofproposalbudgetsparticularlylookingforrequirementssuchasPOlimitscontract language and termsrequiredquotes and ensuring these items are budgeted correctly during proposal PIs toadjust budgets as vision projectand possibilities shift requiring flexibility and responsiveness throughout the proposal process. Process the submission of awards throughUFirst system. Post-award PostAwardSet-Up Review grant and contract award terms and conditions and help guide faculty through successful post-award deliverables restrictions planning distributionsidentifyingareas of concern and other pertinent information. As applicable manage the coordination of funds flowing through the UF Foundationto DSPcontinuingtobridge gaps and develop effective collaboration mechanisms between DSP and the UF Foundation. PostAwardAdministration Monitor Peoplesoft transaction expenditure reports and ensure that supporting documentation is accurately chargedandcontainsappropriatejustificationtocomplywithfederalstateUFand any other relevantregulations. Verifyaccountinganddocumentationsupportforallsponsoredprojectsfinancialtransactionsincludingbutnot limited to expense reportsPcardtransactions independent contractor payments andMyUFMarketplacepurchases. Collaborate with Fiscal and HR teams to verify expenses are allocable reasonable necessary and consistently treated. Assist PIsandprojectpersonnelonhowtoefficiently andcompliantlymanage sometimesinitiateactionssuch as salary distributions. Reviewandapplygrantandcontractregulationspoliciesproceduresandrelevantstandards throughout the life of the award. Manageand navigatean awardsportfolio seeking guidance when needed. Conduct monthlyPICheck-Ins Mentor PIs to navigate sponsored project management. MonitorbalancesindepartmentandPI grantsaccountsandensureuseisinlinewithbudgetandanticipatedexpenditure. Manage complex payroll projections across projects. Responsibleforcreatingmonthlyreconciliationsofrevenueandexpenditures. Follow up on issues identified during PI check-ins. Identifyfaculty members challengesandconsult with the Aso Dean of Research to make recommendations foradditionalsupport or resources. Other Collaborationandcapacitybuilding Recommend and help implement workflow improvements as needed. Partner with the Proposal Studio team to develop data presentations and resources that support PIs in managing their projects.
Expected Salary:	$58000 - $61000 with a comprehensive and highly competitive leave and benefits package
Required Qualifications:	Bachelors degree and two years of relevant experience; or an equivalent combination of education and experience.
Preferred:	The successful candidate will meet some of the following listed in order of importance Accountingexperiencewithgrantandfiscalmanagement. Professional experience withaccountingprinciplespracticesandprocedures Proficient in the use ofMicrosoftOfficeincludingExcelWordOutlookandTeams Understanding ofthespecializedprioritiesandvaluesofartists arts scholarsandarts fundingagencies. Demonstrated ability to work collaboratively with individuals across a range of roles communication styles and working approaches. A human-centered approach to work. Strong proposal preparation skills Strongplanninganalyticandorganizationalskills Abilitytoworkwellbothindependentlyandcollaborativelyinateamenvironmenttoaccomplishteam and college-levelgoals Experience assistingwith post-award financial reporting Evidence of skill in designing and facilitating academic work that advances curiosity respect open intellectual discourse and the welcome incorporation and well-being of all in an environment of complex differences.
Special Instructions to Applicants:	Application Deadline: All application documents must be submitted by May 25 2026. Application Process: Applications must be submitted via the University of Floridas online application system. Online applications must include the following: (1) a detailed letter of application that explains how you match the particular qualifications of this position and how your work and perspective will contribute to and enhance our transformative community; (2) a resume; (3) names and contact information of three professional references. The Search Committee may request additional materials at a later time including obtaining UF engaged and/or other personnel files from UFHR for current or previous UF employees. Inquiries may be sent to: Kim Holloway Chair Research Administrator II Search Email: The selected candidate will be required to provide an official transcript to the hiring department upon hire. A transcript will not be considered official if a designation of Issued to Student is visible. Degrees earned from an educational institution outside of the United States are required to be evaluated by a professional credentialing service provider approved by National Association of Credential Evaluation Services (NACES). If an accommodation due to a disability is needed to apply for this position please call 1 (352) 392- 2477or the Florida Relay System at 1 (TDD).Hiring is contingent upon eligibility to work in the US. Searches are conducted in accordance with Floridas Sunshine Law. THE COLLEGE OF THE ARTS: The College of the Arts is an engine of transformation that generates paradigmatic shifts in the arts and beyond while nurturing adaptability innovation and excellence. We foster an environment where novel creative practice leading research and experiential learning thrive. Our students faculty and staffinterrogate and respond to the ever-changing relationship between technology and the human leaders in artistic professions and creative industries while developing student capacity for interdisciplinaryscholarshipthatservesandengageslocal and global communities.The College offers baccalaureate masters and doctoral degrees. Approximately 1600 students are pursuing majors in degrees offered by the College of the Arts under the direction of 150 faculty members in its three accredited schools the School of Art Art History the School of Music and the School of Theatre Dance and in the Center for Arts in Medicine the Digital Worlds Institute and the Center for Arts Migration and addition the college comprises the University Galleries and the University level of the New World School of the Arts in Miami. The University of Florida: The University of Florida is a comprehensive learning institution built on a land grant foundation. We are The Gator Nation a diverse community dedicated to excellence in education and research and shaping a better future for Florida the nation and the world. Our mission is to enable our students to lead and influence the next generation and beyond for economic cultural and societal benefit. UF is a graduate research institution with more than 50000 students and membership in the prestigious Association of American Universities. Gainesville which is consistently ranked as one of the nations most livable cities is located midway between the Gulf of Mexico and the Atlantic Ocean. Together the University and the community comprise the educational medical and cultural center of North Central Florida. In addition to salary the University of Florida (UF) offers low cost State Health plans a number of Dental plans to fit you and your familys needs and Vision. Domestic partner coverage through GatorCare is also available. Optional plans such as life disability legal and accident insurance are also available. UF provides a variety of leave programs including vacation sick leave 11 paid holidays personal leave days and family medical leave. TEAMS employees accrue approximately 22 vacation days annually 13 sick days annually and 4 personal leave days typically used during the holiday closing period (accruals based on full-time employment). UF also provides you the flexibility to deal with lifes challenges by offering paid family leave eight full weeks of leave over a 24-month period. Build a retirement roadmap with competitive pension plans investment accounts and a host of voluntary add-ons such as 457 deferred compensation and 403(b) plans. UF Employees are also eligible for the GatorPerks discount program which provides big savings at various business and retailers! Explore UFs plethora of benefit options here: TEAMS Benefits This is a time-limited position.
Health Assessment Required:	No