Administrative Assistant I IFASABE

IFASABE

Job Location:

Gainesville, FL - USA

Hourly Salary: $ 16 - 19

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Classification Title:	Administrative Assistant I
Classification Minimum Requirements:	High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.
Job Description:	At the University of Florida the Agricultural and Biological Engineering Department (ABE) develops teaches and applies engineering to improve and sustain agricultural and biological systems for current and future generations. Ranked among the top programs in the nation we transcend disciplinary boundaries to address complex systems from the nano to the global scale integrating human and social dimensions with natural and managed environments to design quantify assess and manage solutions. The essential functions of the Admin Assistant Iposition are as follows: Administrative Support Serve as the first point of contact for departmental inquiries via phone email and in-person. Answer incoming calls and direct inquiries appropriately. Greet and assist visitors students and prospective families. Support recruitment activities including building tours tabling events and virtual information sessions. Manage visitor parking decals and oversee SunPass account. Be familiar with the Ride Hub system for transportation coordination. Serve as a backup to Administrative Assistant II with UFGO and Marketplace transactions. Office Operations Maintain common areas including breakroom and coffee station. Manage coffee club prepare coffee clean sink area and store dishes. Set up coffee stations for meetings and student events as needed. Order and maintain inventory of office supplies. Oversee department printers and copier upkeep. Create and update room nameplates and maintain desk space for students and postdocs. Mail & Freight Management Sort and distribute incoming mail and packages. Process outgoing mail including postage and FedEx shipments. Event Support Assist with Department events and catering. Assist with planning coordination and execution of departmental events (meetings seminars student activities). Scheduling & Website Maintenance Coordinate course and room scheduling. Monitor department website for accuracy and updates. Other duties as assigned.
Expected Salary:	$16.76 - $19.64 per hour commensurate with education and experience
Required Qualifications:	High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.
Preferred:	Knowledge of computers Ability to learn quickly new software and/or programs Ability to work independently Ability to communicate effectively verbally and in writing Ability to establish and maintain effective working relationships with others Knowledge of proper telephone and receptionist procedures
Special Instructions to Applicants:	In order to be considered you must upload your cover letter and resume. Application must be submitted by 11:55 p.m. (ET) of the posting end date. This position is eligible forveteranspreference. If you are claimingveteranspreference please upload a copy of your DD 214 Member Copy 4 with your application for consideration. SeeourVeterans Preference Pagefor more specific information.
Health Assessment Required:	No

Required Experience:

Junior IC

Classification Title:Administrative Assistant IClassification Minimum Requirements:High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.Job Description:At the University of Florida the Agricultural and Biological Engineering D...

Classification Title:	Administrative Assistant I
Classification Minimum Requirements:	High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.
Job Description:	At the University of Florida the Agricultural and Biological Engineering Department (ABE) develops teaches and applies engineering to improve and sustain agricultural and biological systems for current and future generations. Ranked among the top programs in the nation we transcend disciplinary boundaries to address complex systems from the nano to the global scale integrating human and social dimensions with natural and managed environments to design quantify assess and manage solutions. The essential functions of the Admin Assistant Iposition are as follows: Administrative Support Serve as the first point of contact for departmental inquiries via phone email and in-person. Answer incoming calls and direct inquiries appropriately. Greet and assist visitors students and prospective families. Support recruitment activities including building tours tabling events and virtual information sessions. Manage visitor parking decals and oversee SunPass account. Be familiar with the Ride Hub system for transportation coordination. Serve as a backup to Administrative Assistant II with UFGO and Marketplace transactions. Office Operations Maintain common areas including breakroom and coffee station. Manage coffee club prepare coffee clean sink area and store dishes. Set up coffee stations for meetings and student events as needed. Order and maintain inventory of office supplies. Oversee department printers and copier upkeep. Create and update room nameplates and maintain desk space for students and postdocs. Mail & Freight Management Sort and distribute incoming mail and packages. Process outgoing mail including postage and FedEx shipments. Event Support Assist with Department events and catering. Assist with planning coordination and execution of departmental events (meetings seminars student activities). Scheduling & Website Maintenance Coordinate course and room scheduling. Monitor department website for accuracy and updates. Other duties as assigned.
Expected Salary:	$16.76 - $19.64 per hour commensurate with education and experience
Required Qualifications:	High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.
Preferred:	Knowledge of computers Ability to learn quickly new software and/or programs Ability to work independently Ability to communicate effectively verbally and in writing Ability to establish and maintain effective working relationships with others Knowledge of proper telephone and receptionist procedures
Special Instructions to Applicants:	In order to be considered you must upload your cover letter and resume. Application must be submitted by 11:55 p.m. (ET) of the posting end date. This position is eligible forveteranspreference. If you are claimingveteranspreference please upload a copy of your DD 214 Member Copy 4 with your application for consideration. SeeourVeterans Preference Pagefor more specific information.
Health Assessment Required:	No