Refugee Systems & AI Automation Coordinator – Canada Summer Jobs 2026

Refugee Systems & AI Automation Coordinator - Canada Summer Jobs

Location: IslamicFamily Hub (Street)

Report to: Operation Manager

Salary: $17

Position Start Date: June 1 2026

Position End Date: July 31 2026

About the Role

As the Refugee Systems & AI Automation Coordinator you will play a key role in strengthening IslamicFamilys refugee programs by improving systems workflows and coordination processes. This role combines hands-on program support with the opportunity to design and build practical tools that enhance efficiency and service delivery.

You will help identify gaps in current processes and develop simple effective solutionssuch as intake systems tracking tools and automated workflowsthat reduce manual work and improve the experience for both staff and clients.

This position is ideal for someone who is organized proactive and interested in using technology automation and creative problem-solving to support meaningful community work.

This position is funded through the Canada Summer Jobs (CSJ) Program.

Duties & Responsibilities

Daily Responsibilities

• Support day-to-day refugee program coordination including follow-ups and communication
• Maintain and update client records service tracking systems and documentation
• Organize digital files forms and internal resources
• Assist with scheduling intake processes and communication tools

Weekly Responsibilities

• Identify gaps or inefficiencies in workflows and suggest practical improvements
• Build or enhance simple systems (e.g. intake forms tracking tools dashboards)
• Test and implement basic automation tools (e.g. reminders follow-ups data workflows)
• Collaborate with team members to understand operational needs and improve coordination
• Research tools platforms and software that can strengthen program delivery

Monthly Responsibilities

• Develop and refine at least one system or tool that improves program efficiency
• Document workflows tools and processes for team use and continuity
• Prepare short progress updates on improvements tools tested and outcomes
• Share recommendations for long-term system and process enhancements
• Participate in team meetings and contribute to planning and innovation efforts

Required Qualifications

• Demonstrated interest in systems coordination administration or technology
• Strong organizational and problem-solving skills
• Comfortable using Google Workspace (Docs Sheets Forms); willingness to learn new tools
• Interest in AI automation or workflow improvement is an asset
• Ability to think creatively and propose practical implementable solutions
• Strong communication and interpersonal skills
• Ability to work independently and take initiative
• High attention to detail and accuracy in managing information
• Passion for supporting refugees and contributing to community impact

CSJ Eligibility Requirements:
Applicants must be between 1530 years of age and be a Canadian citizen permanent resident or a person to whom refugee protection has been conferred. Applicants must be legally entitled to work in Canada.

About Islamic Family:

IslamicFamily supports the mother fleeing abuse without asking her to compromise her identity or safety. We support the man seeking counselling that honours his values. We support youth in search of creative platforms that amplify their voice. We support families starting over amidst hardship. We are IslamicFamily created to serve. For over 30 years we have been driven to disrupt systemic inequity reflect a rich tradition with beauty innovate and serve with excellence.

Rooted on Treaty 6 IslamicFamily serves people from all walks of life. We run one of Edmontons Food Banks largest depots provide urgent financial relief support survivors of gender-based violence empower refugees and offer youth programming.

IslamicFamily is an Imagine Canada & Great Places to Work accredited charity and a proud recipient of the Government of Albertas Inspiration Award for its work combatting domestic violence (2020) the Canadian Mental Health Associations Professional Service Award (2020) the Justice Innovation Award (2022) and the YEG Startup Community Award (2022).

How to apply

Confidence (or the lack thereof) can sometimes hold us back from applying for a job. Well let you in on a secret there is no such thing as a perfect candidate. This role is about growth creativity and making a difference in newcomer communities. If youre passionate about community programming and eager to learn we encourage you to apply even if you dont check every single box. Curiosity and initiative matter just as much as experience.

Submit the below through our Collage job postings portal!

To be considered for this role please submit:
>Your resume
>A cover letter or a 5m video that answers one of the following:

• • What system or tool would you build to improve refugee services
  • Tell us about a time you improved a process organized information or created something that made work easier