Executive Assistant – Healthcare EA 0505 AB#01

Job Title: Executive Assistant Healthcare

Location: New York NY 10004
Duration: 14 Weeks
Shift: 9:00 AM 5:00 PM

Role Overview

We are seeking a highly organized and detail-oriented Executive Assistant to provide high-level administrative support to senior leadership including Chief Medical Officers. This role requires strong communication skills discretion and the ability to manage multiple priorities in a fast-paced healthcare environment. Candidates with experience supporting large healthcare systems or hospitals are strongly preferred.

Key Responsibilities

• Provide executive-level administrative support to senior leadership
• Manage complex calendars schedule meetings and coordinate logistics
• Prepare edit and format documents reports and presentations
• Handle correspondence and maintain strict confidentiality
• Organize meetings prepare agendas and document meeting minutes
• Coordinate conference rooms and virtual meetings (Teams/Zoom)
• Maintain digital and physical filing systems
• Support procurement processes and track vendor invoices
• Ensure compliance with data privacy and security standards
• Assist in preparing executive and board-level presentations
• Manage sensitive information with a high level of discretion

Required Qualifications

• Bachelors Degree (Masters preferred)
• Minimum 2 years of experience in administrative or executive support roles
• Experience supporting healthcare environments or large hospital systems
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Access)
• Strong written and verbal communication skills in English
• Excellent organizational and multitasking abilities

Preferred Skills

• Experience with Google Workspace Outlook and Microsoft Teams
• Knowledge of data management and reporting
• Experience coordinating virtual meetings and executive calendars
• Familiarity with procurement processes and invoice tracking
• Ability to prepare executive-level and board-ready materials
• Strong attention to detail and prioritization skills

Core Competencies

• Calendar & Meeting Management
• Confidentiality & Sensitive Data Handling
• Relationship & Stakeholder Management
• Corporate Governance Awareness
• Strategic Prioritization
• Complex Administrative Support

For more details reach at or Call / Text at .

About Navitas Healthcare LLC: It is a certified WBENC and one of the fastest-growing healthcare staffing firms in the US providing Medical Clinical and Non-Clinical services to numerous hospitals. We offer the most competitive pay for every position we cater. We understand this is a partnership. You will not be blindsided and your salary will be discussed upfront.