Transport Fleet Administrator

Job Description

Job Title: Transport Fleet Administrator
Location: Moulton Northamptonshire
Salary: 24487 per annum
Hours: 37 hours per week (7:00am 3:00pm Monday to Thursday 7:00am 2:30pm Friday)
Permanent Full-Time

We are working with a well-established and highly regarded education provider to recruit a Transport Fleet Administrator to support the smooth running of their student and operational transport services.

This is a varied and hands-on role offering the opportunity to be part of a busy transport function where organisation accuracy and strong communication skills are key. You will play a crucial role in ensuring fleet compliance supporting transport operations and providing an excellent service to students and internal stakeholders.

Key Responsibilities

• Support the administration and coordination of the vehicle fleet
• Maintain accurate fleet records across systems and manual logs
• Ensure vehicle defects are tracked resolved and signed off
• Manage databases including MID and driver records
• Raise purchase orders and manage fuel AdBlue and parts ordering
• Coordinate transport bookings including coaches and taxis
• Carry out driver compliance checks including licence verifications
• Support transport operations during peak periods and college events
• Handle enquiries relating to student transport via phone online and face-to-face
• Assist with vehicle checks and daily operational processes
• Provide early morning support and cover for transport services when required

The Ideal Candidate

• Previous experience within a transport fleet or logistics environment
• Strong administrative skills with high attention to detail
• Confident communicator with excellent telephone manner
• Experience working with databases and spreadsheets
• Ability to manage large volumes of data accurately
• Comfortable working in a fast-paced reactive environment
• Strong problem-solving skills and ability to remain calm under pressure
• A team player who can build effective working relationships

Desirable

• Full UK driving licence
• Experience within an education or public sector environment
• Knowledge of fleet compliance health & safety or transport regulations