Specialist-Budget Contract

Job Summary

The Budgeting Billing and Contracting Coordinator is responsible for overseeing the development
negotiation execution and financial management of research study contracts and budgets to ensure
accurate revenue capture. This role analyzes and finalizes site budgets prepares and submits sponsor
invoices tracks research revenue reconciles payments and maintains contract documentation while
ensuring full compliance with sponsor federal Medicare Cost Analysis and institutional guidelines.
Operating at a mid-level individual contributor capacity the position supports the entire research portfolio
across the health system and directly impacts research revenue integrity timely cash collections and
regulatory compliance. The role collaborates closely with Legal Finance Privacy & Security research
clinics study teams and external sponsors exercising independent judgment on complex contract terms
budgeting decisions and billing resolutions.

Responsibilities

• Analyzes develops negotiates and finalizes site budgets and sponsor contracts for industry- and
  federally-funded research studies.
• Serves as primary liaison between internal departments including Legal Finance and Privacy &
  Security and external sponsors or research organizations.
• Ensures all contracts and budgets comply with internal policies federal regulations Good Clinical
  Practice (GCP) guidelines and sponsor requirements.
• Maintains accurate contract documentation and tracking within the Clinical Trial Management
  System (CTMS) and related systems.
• Prepares tracks and submits sponsor invoices in accordance with contract terms and Medicare
  Cost Analysis guidelines.
• Monitors research revenue reconciles payments received and follows up on outstanding
  balances to optimize cash flow.
• Maintains accurate billing schedules and ensures timely invoicing to prevent revenue delays.
• Records and maintains financial documentation for invoices payments and research-related
  expenses.
• Supports month-end and quarter-end close processes and assists with preparation of financial
  reports and KPI tracking.
• Performs quality checks and audits to verify contract terms billing accuracy and overall
  compliance.
• Builds and maintains strong working relationships with research clinics sponsors and internal
  study teams.
• Provides responsive support and clear communication on contract status billing timelines and
  revenue tracking to leadership and study teams.
• Completes assigned goals and other duties as assigned.

Specifications

Experience

Minimum Required

• 3 years of contract analysis and
  contract negotiations required
  including Clinical trial sponsor
  budget negotiation and Sponsor
  billing. Experience working in
  clinical research healthcare
  Finance and /or pharmaceutical
  industry. Experience Working
  with industry sponsored
  research. CRO Experience.
  Knowledge in the pharmaceutical
  Industry. Knowledge in clinical
  research study proposals and
  funding

Preferred/Desired

• 3 years of contract analysis and
  contract negotiations required
  including Clinical trial sponsor
  budget negotiation and Sponsor
  billing. Experience working in
  clinical research healthcare
  Finance and /or pharmaceutical
  industry. Experience Working
  with industry sponsored
  research. CRO Experience.
  Knowledge in the pharmaceutical
  Industry. Knowledge in clinical
  research study proposals and
  funding

Education

Minimum Required

• 3 years of contract analysis and
  contract negotiations required
  including Clinical trial sponsor
  budget negotiation and Sponsor
  billing. Experience working in
  clinical research healthcare
  Finance and /or pharmaceutical
  industry. Experience Working
  with industry sponsored
  research. CRO Experience.
  Knowledge in the pharmaceutical
  Industry. Knowledge in clinical
  research study proposals and
  funding. .

Preferred/Desired

• Bachelors Degree in related field.

Training

Minimum Required

Preferred/Desired

CITI (or equivalent) Training in
Clinical Research; Proficiency in
Velos CTMS; Clinical Research
Coordinator Certification

Special Skills

Minimum Required

• Knowledge of basic financial principles and compliance standards such as CMS guidelines and anti-kickback statutes and regulations. Ability to read and understand basic legal and contract terminology. Ability to read and understand clinical trial protocols. Financial analysis skills. Project management skills and analytical decision making skills. Must be proficient in Microsoft Word Excel and PowerPoint. Excellent Organizational Skill

Preferred/Desired

• Proficient computer skills to include MS Word Excel and Power Point. Excellent organizational skills. Knowledge in the pharmaceutical industry. Knowledge in research grant proposals and funding.

Licensure

Minimum Required

Preferred/Desired