Operations Coordinator

Job Title: Entry-Level Operations Coordinator

Location: Brickell Miami FL (In-Office MondayFriday)

About the Role:

We are seeking a driven and highly organized Entry-Level Operations Coordinator to join our growing civil litigation defense firm. This is an excellent opportunity for an Operations Assistant or administrative professional ready to take the next step in their career.

In this role you will provide direct support to the COO and gain hands-on exposure to firmwide operations strategic initiatives and leadership decision-making. You will play a critical role in keeping our Miami office running smoothly while helping coordinate efforts across our national offices.

If you thrive in a fast-paced environment enjoy variety in your day-to-day work and want to be part of a team where your contributions are visible and impactful this role offers a strong path for growth in legal operations.

Key Responsibilities:

• Serve as the primary point of contact for the Miami office and a liaison to national offices
• Provide direct support to the COO on operational administrative and strategic initiatives
• Manage a high volume of work with shifting priorities and tight deadlines
• Assist with project planning and execution of firmwide initiatives and process improvements
• Support the rollout of new programs systems and operational initiatives across the organization
• Communicate effectively with all levels of staff from administrative team members to firm leadership
• Prepare and maintain reports and operational data using Excel (including VLOOKUPs)
• Handle sensitive and confidential information with professionalism and discretion
• Proactively identify issues and implement solutions in a dynamic environment

Qualifications:

• 13 years of experience in an operations administrative or support role (legal industry experience is a plus but not required)
• Demonstrated project planning skills and experience supporting or coordinating company-wide initiatives
• Strong proficiency in Microsoft Excel including VLOOKUPs and data tracking
• Exceptional organizational skills and attention to detail
• Ability to manage multiple priorities in a high-volume deadline-driven environment
• Strong communication skills with the ability to engage effectively across all levels of the organization
• High level of professionalism discretion and sound judgment
• Adaptable proactive and eager to learn and grow

Work Environment:

• Full-time in-office position in Brickell (MondayFriday)
• Collaborative fast-paced environment where no two days are the same

Why Join Us:

• Direct exposure to firm leadership and operational strategy through close work with the COO
• Opportunity to contribute to firmwide initiatives and make a measurable impact
• A dynamic role ideal for someone looking to build a long-term career in legal operations

What We Offer:

• Hourly Rate depending on years of experience
• Medical Insurance Currently provided by Cigna Healthcare with multiple insurance plans to choose from based on your needs partially paid for by Firm for the employee; All outpatient mental health services are free of charge with no copays
• Optional Dental & Vision Insurance
• Optional Voluntary Life and Disability Insurance
• Optional Voluntary Accident Insuranceâ
• Optional Critical Illness Insuranceâ
• Optional Cancer Insuranceâ
• Optional Hospitalization Insuranceâ
• Optional Health Savings Account
• Optional Flexible Spending Account
• 401k after one calendar year of employmentâ
• Paid time off (PTO) to support your overall well-being
• Collegial work environment

Required Experience:

IC