Administrative Assistant for Family & Community Engagement
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Job Location:
Stafford, CT - USA
Monthly Salary:
Not Disclosed
Posted on:
7 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Information
| Job Title: | Administrative Assistant for Family & Community Engagement |
| Department: | Communications |
| Reports To: | Director of Family and Community Engagement |
| FLSA Status: | Non Exempt |
| Work Calendar: | All 12 Month Staff |
| Salary Scale: | Clerical Salary Scale |
Job Summary and Purpose
The Administrative Assistant provides clerical and operational support to the Director of Engagement and the Office of Family & Community Engagement. This role ensures smooth department operations accurate recordkeeping and timely communication with internal and external stakeholders. The successful candidate demonstrates strong attention to detail excellent written communication skills and professionalism when interacting with colleagues and the public. This role requires participation in occasional evening and weekend events.
Work Objectives/Essential Functions
- Provide administrative support to the Director of Engagement and department staff.
- Serve as a point of contact for visitors families and community members; assist with building reception/receiving as needed.
- Maintain calendars to coordinate department and division-wide activities.
- Prepare and format correspondence reports presentations and meeting materials.
- Maintain accurate records and documentation in compliance with division policies.
- Track expenses verify invoices and assist with budget monitoring.
- Take meeting minutes and support follow-up actions.
- Assist in planning and executing events including family engagement programs and community outreach
- initiatives.
- Assist in coordinating event logistics including scheduling vendor communication and setup.
- Support daily operations of family and community engagement programs including SCOUT and outreach efforts.
- Assist in distributing family support resources and connecting families with services.
- Represent the department at community events and support partnerships with local organizations.
Education and Experience
| Education Attainment (Required): | High School diploma or equivalent |
| Education Attainment (Preferred): | Associates degree |
| Relevant Experience (Required): |
|
| Relevant Experience (Preferred): |
|
| Industry Licensure or Certifications (Required): | |
| Industry Licensure or Certifications (Preferred): |
Required Licensures and Certifications
Valid Virginia Drivers License
Additional Knowledge Skills and Abilities
- Strong oral and written communication skills including the ability to present information clearly and facilitate discussions.
- Ability to collaborate effectively with staff leaders and community partners to achieve shared goals.
- Skill in prioritizing tasks managing multiple initiatives and adapting to changing needs in a dynamic work environment.
Core Expectations of All Stafford Schools Employees
- Engage in ongoing professional development relevant to position.
- Respond to written and oral requests for information promptly and thoroughly.
- Maintain a clean neat appearance and dress appropriate to position and duties.
- Maintain a record of appropriate attendance and punctuality.
- Serve as a role model for students colleagues and the general public.
- Work in close harmony with supervisor(s) and colleagues.
- Comply with all division policies and regulations including but not limited to guidelines for confidentiality and professional conduct as well as all site-based procedures and protocols.
Weight Demands
| Weight Demands | Rarely | Occasionally | Frequently |
|---|---|---|---|
| Lifting 125 lbs | X | ||
| Lifting 2650 lbs | X | ||
| Lifting 50 lbs | X | ||
| Carrying 125 lbs | X | ||
| Carrying 2650 lbs | X | ||
| Carrying 50 lbs | X | ||
| Pushing/Pulling 125 lbs | X | ||
| Pushing/Pulling 2650 lbs | X | ||
| Pushing/Pulling 50 lbs | X |
Physical Demands
| Physical Demands | Rarely | Occasionally | Frequently |
|---|---|---|---|
| Standing | X | ||
| Sitting | X | ||
| Walking | X | ||
| Reaching | X | ||
| Turning/Twisting | X | ||
| Balancing/Climbing | X | ||
| Stooping/Kneeling | X | ||
| Crouching/Crawling | X |
Classification Details (Completed by Human Resources)
| Job Family: | Administrative Assistant 12 NE |
| Calendar: | All 12 Month Staff |
| Pay Structure: | Clerical Salary Scale |
| Position: | |
| FLSA Status: | Non Exempt |
| Job Grade: | C13 |
| Job Code: | 0132 |
| Status: | Active |
This description is intended to describe the general nature essential functions and requirements of the job. It is not intended to be an exhaustive list of all duties and tasks the inclusion of which are considered for job classification purposes.
Required Experience:
Junior IC
