Project Scheduler

Project Scheduler Job Description

The Company

Our client are an international garden design landscape build and maintenance company with over 25 years of experience. Based in Celbridge Co. Kildare the company specialises exclusively in high-end residential garden design build and maintenance projects.

With a unique focus on sizable residential garden projects this company delivers all external works hard landscaping and planting services with an emphasis on instant maturity and exceptional quality. The business also operates a six-acre nursery alongside a garden centre and café supporting its commitment to premium landscaping and horticultural excellence.

Role Overview

The Project Scheduler is responsible for developing managing and monitoring project schedules across high-end residential landscape and garden projects. This role supports the successful delivery of projects by coordinating timelines resources subcontractors materials and site activities to ensure projects are completed on time and to the highest standards.

The Project Scheduler will work closely with project managers landscape teams designers suppliers and clients to maintain accurate schedules track progress identify risks and support efficient project delivery from design through to completion.

Key Responsibilities

Project Planning & Scheduling

Develop and maintain detailed project schedules for landscape design and build projects.
Coordinate timelines for hard landscaping planting external works and maintenance activities.
Create baseline programmes and monitor progress against planned milestones.
Assist with resource allocation labour planning and scheduling of subcontractors and suppliers.
Ensure project schedules align with client expectations and operational requirements.

Project Monitoring & Reporting

Track daily and weekly progress across multiple projects.
Update schedules to reflect current project status and changes.
Identify delays risks and potential scheduling conflicts proactively.
Prepare weekly project progress reports and updates for management teams.
Support project managers with forecasting and workload planning.

Coordination & Communication

Liaise with project managers site teams landscape crews suppliers and subcontractors regarding timelines and project deliverables.
Coordinate deliveries of plants materials and equipment in line with project schedules.
Attend project and planning meetings providing scheduling updates and recommendations.
Communicate changes to project timelines effectively to all stakeholders.

Operational & Process Support

Support tender planning and scheduling for upcoming projects.
Assist in developing scheduling processes and reporting systems.
Maintain accurate project records and scheduling documentation.
Ensure scheduling activities are carried out in accordance with company standards and project requirements.
Undertake additional duties as assigned by senior management.

Key Accountabilities

Area

Indicators of Effectiveness

Project Scheduling

Accurate and up-to-date schedules maintained for all active projects.

Project Delivery

Key project milestones achieved within agreed timelines.

Resource Coordination

Labour materials and subcontractors effectively scheduled and managed.

Reporting

Weekly progress reports completed accurately and on time.

Risk Management

Delays and scheduling risks identified early with solutions implemented.

Required Skills & Attributes

Qualifications

Degree diploma or certification in Project Management Construction Management Landscape Management or related discipline preferred.
Training or certification in scheduling software is advantageous.

Experience & Expertise

Minimum 3 years experience in a scheduling planning or coordination role.
Experience within landscaping construction horticulture or residential projects is desirable.
Strong understanding of project scheduling and workflow coordination.
Proficiency in Microsoft Office particularly Excel and MS Project or similar scheduling tools.
Strong organisational and multitasking skills.

Leadership & Behavioural Competencies

Excellent communication and interpersonal skills.
High attention to detail and strong problem-solving ability.
Ability to work independently and collaboratively within a fast-paced environment.
Proactive and solutions-focused mindset.
Strong time-management and prioritisation skills.
Flexibility and adaptability to changing project requirements.
Passion for quality workmanship and premium customer experience.

Key Relationships

Internal

Managing Director
Project Managers
Landscape & Site Teams
Design Team
Nursery & Procurement Teams

External

Clients
Suppliers
Subcontractors
Consultants and External Stakeholders