Administrative Specialist
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Job Location:
Milwaukee, WI - USA
Monthly Salary:
Not Disclosed
Posted on:
10 hours ago
Vacancies:
1 Vacancy
Job Summary
Current Employees: If you are currently employed at any of the Universities of Wisconsin log in to Workday to apply through the internal application process.
Position Title:
Administrative SpecialistJob Category:
Academic StaffEmployment Type:
RegularJob Profile:
Administrative SpecialistJob Duties:
The Chancellors Office is recruiting two Administrative Specialists to support senior leadership within the Office of the Chancellor and the Office of External and Government Relations. These offices playa central rolein advancing the University of WisconsinMilwaukees mission through executive leadership support strategic partnerships government relations and engagement with internal and external stakeholders.
Reporting tosenior leadership the Administrative Specialist serves as a trusted administrative and operational partner providing high-level coordination and executive support to ensure efficient compliant and professional office operations. This role requires discretion strong organizational skills sound judgment and the ability to manage competing priorities while supportingleadershipdecision-making and high-profile engagements.
Key Job Responsibilities:
Executive & Strategic Support
Provide executive-level administrative support to senior leadership including workflow coordination communications and follow-through on key initiatives.
Prepare briefings background materials schedules and logistical support for meetings events and engagements.
Anticipate administrative needs and proactively address operational issues.
Financial Compliance & Records Support
Coordinate purchasing expense tracking and documentation in compliance with university policies.
Support records management reporting audits and confidentiality requirements.
Scheduling Travel & Event Coordination
Manage complex calendars and coordinate travel arrangements meetings events and official functions involving university leadership.
Handle logistics such as room reservations catering visitor access parking and materials.
Communication & Systems Support
Maintain shared calendars collaboration tools websites and internal tracking systems to support office operations and outreach.
Office Operations & Administration
Oversee day-to-day office operations and maintain efficient administrative systems and processes.
Serve as the primary point of contact for office logistics facilities IT coordination onboarding and general administrative needs.
Department:
The University of Wisconsin-Milwaukee provides a world-class affordable education to students from 90 countries. As one of the nations top research universities UWM partners with leading companies in Wisconsin and beyond to advance knowledge bring new discoveries to market and prepare students for work in a global economy. We are committed to attractingretainingand growing a diverse staff that honors unique experiences and perspectives. At UWM we strive to create andmaintainworking and learning environments that are inclusiveequitableand welcoming. We take pride in being dedicated to differences in its student body faculty and staff and programs. Join our UWM family where your talents andexpertiseare recognized valued and contribute to greater pathways of success in both your career and life. For more information please visit our website at
Compensation:
$55000 - $65000/annually.Salary will bedeterminedbyfinalistsexperience training education and equity-based factors.
Required Qualifications:
Bachelors degree or equivalent professional experience.
Demonstrated strong experience providing administrative or executive support in a professional environment.
Proficiencywith Microsoft Office applications (Word Excel PowerPoint Outlook Teams).
Preferred Qualifications:
Experience supporting senior leadership executives or complex organizations.
Knowledge of higher education government orpublic-sectoroperations.
Experience with UWs systems or other financial HR or records-management systems.
Familiarity with content management or records systems (e.g. WordPress EMMA Qualtrics) or ability to learn.
Application Instructions:
Applicants are required to apply online and will be expected to provide:
A cover letter that addresses the candidates professional level workexperienceas itrelates to all required and preferred qualifications.
A Resume
Finalist candidate(s) being considered for hiremaybeto provide three professional/supervisor references through an external reference checking tool. References will not be contacted prior to candidates being notified.
Note: Applicants must complete all required fields and attachallrequired documents prior tosubmittingthe online application to ensure full consideration.Additionaldocumentssubmittedaside from acover letter and resume will not be considered.
In instances where the Search and Screen Committee is unable toascertainfrom the candidates application materials whether they meet any of the qualifications they may be evaluated as not meeting such qualifications.
Additional Information:
This position does not offer visa sponsorship. Applicants must be legally authorized to work in the United States at the time of hire. Selected candidates willbe requiredto verify eligibility to work in the United States by completing the required I-9 form upon hire.
Apply in Workday by the application deadline June 3rd. Questions about the position should be directed to Jackson Prowse ().
Reasonable Accommodations
Pursuant to university policy UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability please contact or . This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.
Confidentiality of Applicant Materials
UWMis a State agency and subject to Wisconsins Open Records not however reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsins Open Records certain circumstances the identities of final candidates and/or the identity of the appointed applicant must be revealed upon request.
CBCand Reference Check Policy
Employment will require a criminal background the prevention of sexual misconduct seriously. As such you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.
Annual Security and Fire Safety Report (Clery Act)
For theUWMAnnual Security and Fire Safety Reports (i.e. Clery Report) which includes statistics about reported crimes and information about campus security policies see or call UWMs Dean of Students Office Student Union 345 at for a paper copy.
Employment Authorization
In compliance with federal law all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
UW is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age pregnancy disability status as a protected veteran or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds perspectives and skills and encourage all qualified individuals to apply.
Required Experience:
IC
About Company
We are the Universities of Wisconsin. Each of our 13 universities offers its own strengths, stories, and life-changing opportunities that create real-world impact.
