Accounts PayablePayroll Specialist

POSITION TITLE: Payroll and Accounts Payable Specialist

FLSA: Non-Exempt

REPORTS TO: Finance Director

TERMS OF EMPLOYMENT: 12 Month Employment Benefits

JOB SUMMARY:

The Odyssey Preparatory Academy is seeking a Payroll and Accounts Payable Specialist to facilitate two current part-time positions into one well-rounded vital addition to our team. Our ideal candidate will have strong customer service skills be collaborative inquisitive a problem solver and be a positive addition..

JOB RESPONSIBILITIES:

Payroll Specialist

• Responsible for full-cycle processing (bi-weekly) utilizing ADP Payroll
• Examine payroll data reports and review the downloaded information for completeness
• Excellent communication skills to interact and effectively exchange critical data with HR personnel
• Collect and maintain payroll data such as garnishments PTO and benefit deductions
• Reconcile monthly Balance Sheet liability and Income Statement payroll expense tax accounts
• Reconcile quarterly 941 and annual 940 against ADP data
• Process annual W2 and W3
• Assist with quarterly and year-end processes
• Participate in system upgrades and assist with any testing required
• Compile internal management reports from payroll system software as requested
• Perform other payroll related duties or projects as assigned
• Actively answer questions and follow up on details regarding employee changes and standings with our HR team.

Accounts Payable Specialist

• Execute full-cycle accounts payable process enter vendor invoices expense reports check requests and other accounts payable transactions into the accounts payable application in a timely manner
• Process weekly disbursements (checks and ACH)
• Match documents for payment and ensure correct general ledger coding
• Utilize excellent customer service skills to communicate effectively with company personnel and/or vendors regarding payment approval to research and resolve questions discrepancies and issues
• Manage vendor W9 data
• Prepare review and send 1099M and 1099NEC annually
• Reconcile vendor statements research and resolve issues with vendors
• Receive stamp sort and prioritize incoming accounts payable mail on a daily basis
• Prepare checks and remittance documentation for mailing and distribution
• Maintain and create documentation files for payable activities
• Facilitate internal and external audits as needed
• Sort log scan and file invoices checks and other documents
• Complete special projects on an as-needed basis
• Knowledge of month-end accrual process
• Experience with QuickBooks accounting software

Knowledge/Skill Set:

• ADP (required) 1 2 years
• Excel (intermediate level)
• General Leger accounts (general understanding on expense coding)
• Open to learn new skills
• Attention to detail
• Enthusiastic attitude
• Maintain confidential communication

Job Information/Benefits:

• Associates Bachelors or equivalent job experience
• Flexible remote/in person split outside of payroll dates
• Health insurance 10 days sick/pto

Required Experience:

IC