Collections Assistant

Title: Collections Assistant

State Role Title:Media Specialist II

Hiring Range: $18.00 an hour

Pay Band: 3

Agency: Virginia Museum of Fine Arts

Location:MAIN MUSEUM

Agency Website: Type: General Public - G

AboutVirginia Museum of Fine Arts:

The Virginia Museum of Fine Arts in Richmond is one of the largest comprehensive art museums in the United States. VMFAs growing encyclopedic collection houses more than 50000 works of art spanning 6000 years of world history.

Our holdings include the largest public collection of Fabergé outside of Russia the finest collection of Art Nouveau outside of Paris and one of the nations finest collections of American art. VMFA is also home to important collections of Chinese art English silver French Impressionism Postimpressionism British sporting art and modern and contemporary art as well as renowned South Asian Himalayan and African art.

Recently named the 11th-best art museum in the United States by The Washington Post VMFA is the only US art museum open 365 days a year with free general admission.

VMFA is a state-supported privately endowed educational institution created for the benefit of the citizens of the Commonwealth of Virginia. Its purpose is to collect preserveexhibit and interpret art to encourage the study of the arts and thus to enrich the lives of all.

About the Collections Management department:

The Collections Management department plays a vital role in the preservation and presentation of all objects and paintings in the care custody and control of the Virginia Museum of Fine Arts. Members of the department are responsible for the safe handling of the art its storage data management and provenance research.

Position Overview:

We are currently seeking applications for organized individuals who are attentive to detail and comfortable with computer databases to join our Collections Management Department as a Collections Assistant. This is a temporary position lasting for nine months from the date of hire.

This position plays a critical role in tracking and documenting the art during the large collection move that the museum is currently planning in anticipation of the museum expansion and the opening of the new offsite storage facility. We are looking for someone who thrives in a fast-paced environment with changing priorities and who works really well on a team; is able to pivot quickly between projects to meet urgent business needs; demonstrates the ability to adapt to new methods quickly; can proactively identify potential roadblocks and help to develop creative robust solutions; is comfortable initiating structure when needed; and with high-level direction.

Key Responsibilities:

• Utilizing The Museum System (TMS) and other computer programs for data management communication scheduling and tracking movement in the galleries.
• This position will also include occasional light art handling and other duties as assigned.

Minimum Qualifications:

• Familiar with and comfortable using databases preferably TMS or another museum-specific database
• Demonstrated skill in the handling and transportation of art according to best practices and industry standards
• Attentive to detail and highly organized
• Exercises good judgment flexibility and willingness to adapt to shifting priorities and deadlines
• Effective communication skills both oral and written
• Ability to maintain professionalism while working under stress
• Experience working as a member of a team and independently
• Ability to lift 50 lbs.

Additional Considerations:

Prior experience working with museum databases as a Collections Assistant Registrar or Art Handler a plus.

Additional Information:

This role is non-exempt under the FLSA.

Special Instructions:

Please provide three professional references including their full name phone number and email address. References should be able to speak to your qualifications for the position and may be included in your resume or cover letter or attached separately in the portals other field.

You will be providedwith confirmationof receipt when your application and/or résumé issubmittedsuccessfully. Please refer to Your Application in your account to check the status of your application for this position.

VMFA isaVirginia Values Veterans (V3) Certified Employer. Diverse and inclusive hiring practices are at the heart of what we do at the Virginia Museum of Fine Arts.

Contact Information

For the most up-to-date status of your application please refer to .

Name:VMFA Human Resources Department

Email: recruitment-related questions.

Phone: We do not provide application status updates via phone.

All applicants mustsubmitan online application. This position will close at 11:55 pmESTon the designated closing date listed at the top of this posting on applications resumes or cover letters will not be accepted.

Conditions of Employment:

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment new hires arerequiredto complete an I-9 form and present documentation of their identity and eligibility to work in the United Museum of Fine Artsuses the E-Verify system to confirm identity and work authorization.

Equal Opportunity Employer

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.