Facilities Coordinator

About Moove

At Moove AV were on a mission to make the world safer by enabling autonomy in transportation. Partnering with industry leaders like Waymo were redefining fleet management and driving the commercialization of autonomous vehicles.

Were expanding globally and seeking passionate innovative professionals to join our journey. If youre ready to be at the forefront of cutting-edge technology and help make mobility safer more efficient and accessible we want to hear from you!

Position Summary

The Facility Coordinator supports the daily facility operations security functions and janitorial services across the assigned facilities. This role manages work orders vendor management while assisting with budget tracking reporting and overall workplace support.

Key Responsibilities

Facilities Operations

• Serve as the primary point of contact for facility service requests work orders and service inquiries.

• Coordinate repairs preventative maintenance inspections and vendor activity.

  Conduct routine site walkthroughs to identify maintenance safety and janitorial issues.

• Support office moves openings relocations and workplace changes.

• Monitor building systems (e.g. HVAC access controls EV charging CCTV and life safety) and escalate issues.

• Ensure facilities management vendor compliance with the contract scope of work SLAs and requirements.

Janitorial Services

• Oversee janitorial vendor performance and ensure daily cleaning standards are met.

• Conduct walkthroughs to verify cleanliness restocking and service quality.

• Track and address escalations related to cleanliness and sanitation.

• Conduct quality assurance walkthroughs with vendor representation and document findings.

Security Oversight

• Act as the liaison between facilities the Security Operations Center (SOC) and guard force personnel.

• Maintain key logs visitor management and contractor access procedures.

• Assist with updating security post orders SOPs and emergency procedures.

• Support responses to access controls system alarms CCTV and incident reports.

Budget & Financial Support

• Track facility janitorial and security expenses.

• Process purchase orders vendor proposals vendor setup and invoice management.

• Maintain monthly budget trackers and support variance reporting.

• Assist with annual budget development and cost savings initiatives.

Vendor & Administrative Support

• Coordinate vendor schedules escorts and compliance with site requirements.

• Maintain facility and security records logs and inspection reports.

• Prepare monthly summaries of work orders incidents janitorial quality and spending.

Qualifications

• 3-5 years of experience in facilities janitorial oversight workplace operations or security support.

• Experience with ticketing/CMMS systems and access control platforms preferred.

• Strong communication organizational and time management.

• Proficiency with Google suite.

• Ability to multitask and coordinate activities across multiple vendors and stakeholders.

• Experience with collaborating and supporting teams across multiple time zones.

• Flexible and available to work evenings night and weekends as business needs require.

• Ability to travel up to 10% to other markets

About the team

Our team is collaborative positive curious and engaged. We think fast work smart laugh often and are looking for like-minded people to join us in our mission to disrupt vehicle ownership and make financial freedom within reach.