Data Analyst

Data Analyst

Location: Rochester NY 100% on site

We are seeking a detail-oriented Workplace Data & Planning Analyst to support space planning and facilities operations. This role is ideal for someone with strong Excel skills who enjoys working with data maintaining accuracy and translating information into actionable insights. You will partner closely with site planners and facilities teams to manage workplace data
track occupancy and support reporting that drives space optimization decisions.

Key Responsibilities
Data Management & Analysis
Maintain and update workplace data (e.g. seating plans occupancy workstation allocation)
Ensure accuracy and integrity of data across Excel trackers and internal systems
Perform regular audits and data validation checks

Reporting & Insights
Build and maintain Excel-based reports dashboards and visualizations (charts
graphs)
Generate recurring and ad hoc reports for site planning and facilities leadership
Identify trends in space utilization and provide basic insights

Space Planning Support
Support site planners with workspace tracking and updates
Assist in mapping seating arrangements and space allocation
Help maintain documentation of floor plans and space changes

Operational Support
Assist with purchase orders and vendor coordination as needed
Support administrative tasks related to facilities operations
Collaborate with cross-functional teams to ensure data alignment

Qualifications:
Required
1 3 years of experience in data support operations or administrative roles
Strong proficiency in Microsoft Excel (pivot tables VLOOKUP/XLOOKUP basic formulas)
High attention to detail and data accuracy
Ability to manage and organize large datasets

Preferred
Experience in facilities real estate or workplace operations
Familiarity with space planning tools or floor plan data (nice-to-have)
Basic understanding of data visualization principles

What Success Looks Like
Data is consistently accurate and up to date
Reports are delivered on time and used by planners for decisions
Space utilization tracking is reliable and actionable
Strong partnership with site planning and operations team