HVAC HR Permit Coordinator Harwich Port

Century Mechanical Holdings

Job Location:

Harwich Port, MA - USA

Hourly Salary: $ 25 - 32

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Benefits:

401(k) matching
Competitive salary
Dental insurance
Health insurance
Opportunity for advancement
Paid time off
Training & development
Vision insurance

Location: Harwich Port MA

The HVAC HR / Permit Coordinator is responsible for supporting daily office operations by managing permitting activities coordinating preventative maintenance scheduling and documentation and handling human resources administrative functions. This role works closely with field teams service managers vendors municipalities and employees to ensure compliance operational efficiency and a positive employee experience. Payroll processing is not included in this position.

Key Responsibilities

Permitting & Compliance

Prepare submit and track HVAC permits with local municipalities and governing agencies
Coordinate inspections and maintain permit records to ensure project compliance
Monitor permit expiration dates and renewal requirements
Communicate with project managers technicians and inspectors regarding permit status updates
Maintain organized digital and physical permit files

Preventative Maintenance Coordination

Schedule preventative maintenance appointments for commercial and residential clients
Maintain preventative maintenance agreements and customer records
Coordinate technician schedules and dispatch support for maintenance calls
Track completed maintenance services and ensure proper documentation
Follow up with customers regarding upcoming service appointments and contract renewals

Human Resources Support

Assist with onboarding and new hire paperwork
Maintain employee personnel files and HR documentation
Coordinate employee training records certifications and compliance tracking
Support recruiting efforts by scheduling interviews and communicating with candidates
Assist with employee relations and general HR administrative tasks
Manage uniform orders employee forms and internal communications
Ensure HR records remain accurate and confidential

Administrative Duties

Answer incoming calls and provide administrative support to office staff and management
Maintain accurate data entry across company systems and spreadsheets
Assist with reporting document preparation and office organization
Support additional operational and administrative tasks as needed

Qualifications

Previous experience in HVAC construction service coordination HR administration or office management preferred
Knowledge of permitting processes and municipal requirements is a plus
Strong organizational and multitasking skills in a fast-paced environment
Excellent communication and customer service skills
Proficiency in Microsoft Office Google Workspace and scheduling software
Experience with ServiceTitan and QuickBooks is highly preferred
Ability to maintain confidentiality and handle sensitive information professionally
High attention to detail and strong follow-through skills

Preferred Skills

Experience with preventative maintenance scheduling
Familiarity with HR onboarding and compliance documentation
Knowledge of HVAC industry terminology and workflows
Ability to prioritize tasks and manage deadlines independently
Experience working within ServiceTitan for scheduling customer management and reporting
Familiarity with QuickBooks for invoicing tracking and general administrative support

Work Environment

Office-based role with frequent communication with field staff customers and municipalities
Full-time position with standard business hours; occasional flexibility may be required based on operational needs

Benefits

Competitive compensation
Health dental and vision insurance
Paid time off and holidays
Career growth opportunities within a growing organization
Supportive team-oriented environment

Compensation: $25.00 - $32.00 per hour

There are many exciting options for a career in HVACR waiting to be explored.

If youre looking for a career that offers flexibility job stability strong pay benefits and more then youve come to the right place!

Required Experience:

Benefits:401(k) matchingCompetitive salaryDental insuranceHealth insuranceOpportunity for advancementPaid time offTraining & developmentVision insuranceLocation: Harwich Port MAThe HVAC HR / Permit Coordinator is responsible for supporting daily office operations by managing permitting activities co...