Assistant Director, Auxiliary Operations (Transportation and Facilities)

Title

Assistant Director Auxiliary Operations (Transportation and Facilities)

Reporting Supervisor

Director of Auxiliary Programs

Location

St. Michaels Catholic Preparatory School

About the School

St. Michaels Catholic Preparatory School (SMP) is a coeducational Catholic school serving students from Pre-K 3 through 12th grade in Austin Texas. SMP delivers a rigorous and enriched academic experience that prepares students for higher education and beyond.

The Auxiliary Programs team plays a critical role in extending the schools impact through transportation facility rentals after-school programming and summer experiences. These programs not only support families but also contribute to the schools operational excellence community presence and revenue diversification.

The Opportunity

SMP is seeking a highly capable hands-on operator to lead transportation and support the execution of key auxiliary programs.

This role is ideal for someone who thrives in dynamic environments enjoys owning complex logistics and takes pride in delivering safe seamless and high-quality experiences for students families and external partners.

You will lead all transportation operations while playing a key role in facility rentals and auxiliary programming. This is a visible high-responsibility role that requires strong judgment responsiveness and the ability to move between strategic planning and hands-on execution.

Scope of Role

This position sits at the intersection of:

Student safety and transportation reliability

Operational excellence and logistics

Revenue-generating auxiliary programs

Customer and community experience

Success requires the ability to manage systems people and real-time decision-making in a fast-moving school environment.

Key Responsibilities

Transportation Leadership

Own and lead all transportation operations ensuring safety reliability and full regulatory compliance

Maintain compliance with all state and federal transportation laws and requirements

Recruit hire onboard and schedule drivers for daily needs field trips and extracurricular activities

Maintain all driver qualifications certifications and documentation

Oversee fleet operations including scheduling inspections maintenance and readiness

Manage vendor relationships including repair shops charter companies and service providers

Ensure accurate trip documentation safety procedures and operational protocols are followed

Step in to drive when necessary to support operational continuity

Auxiliary Operations & Facility Rentals

Support the planning and execution of facility rentals and auxiliary programs including summer camp and after-school enrichment

Coordinate with internal departments to align facility usage with school priorities

Serve as a key point of contact for rental clients ensuring clear communication and high-quality event execution

Oversee logistics including scheduling equipment staffing and vendor coordination

Ensure all agreements insurance documentation and payments are completed prior to events

Serve as on-site operational lead during events when needed

Operational Excellence

Maintain accurate records related to transportation expenses and operations

Support purchasing decisions related to vehicles equipment and program needs

Ensure all vehicles and facilities are maintained to high standards of safety and presentation

Identify opportunities to improve efficiency systems and overall experience

Success in the Role

Safe compliant and highly reliable transportation operations

A well-staffed accountable and professional driver team

Smooth execution of trips events and auxiliary programs with minimal disruption

Strong coordination across departments and clear communication

Positive experiences for students families and external partners

Proactive problem-solving and ownership of outcomes

What it takes to succeed

Strong operational and logistical thinking

High level of personal accountability and ownership

Ability to remain calm and decisive in dynamic or high-pressure situations

Strong communication and relationship management skills

Comfort balancing planning with hands-on execution

Flexibility and responsiveness to evolving needs

Qualifications

CDL license or willingness to obtain within a defined timeframe

Experience in operations transportation facilities or logistics management preferred

Experience managing schedules vendors or teams

Ability to work collaboratively across departments and with external partners

CPR/AED and First Aid certification (or ability to obtain within six months)

Ability to pass a background check

Work Environment and Expectations

This role requires availability during afternoons evenings and occasional weekends in alignment with transportation schedules school events and facility rentals.

The Assistant Director will operate across multiple priorities and must be comfortable moving between planning and hands-on support including occasional driving and on-site event management.

Application Requirements:

Please submit an online application for employment and attach a cover letter and resume. Please send questions to

According to the Department of Labor Texas is a work at will state. Letters of acknowledgment are not contracts nor do they bind the employer or the employee to a predetermined time or guarantee of employment.

St. Michaels Catholic Preparatory School is an Equal Opportunity Employer and offers equal employment opportunity to all applicants for employment and all employees without regard to race color religion sex gender national origin age physical or mental disability genetic information veteran status military service application for military service or any other status protected by applicable law