Administrative Assistant, HIV Community Support & Development Program (grant-funded) Voorhees, NJ (Hybrid)

Job Details

Job Description

Summary
Provides comprehensive administrative and programmatic support to grant-funded initiatives within Jefferson Healths East Region including HIV Planning Group (HPG) Technical Assistance and Capacity Development (TACD) and Quality Improvement Collaborative (QIC) programs. This role supports coordination of day-to-day operations scheduling reporting and communication efforts to ensure alignment with NJ DOH DSSUS requirements and program goals. The position requires strong organizational skills attention to detail and the ability to support both internal teams and community-facing activities.

Job Duties

• Interacts with co-workers visitors and other staff consistent with the values of Jefferson.
• Supports coordination of NJ DOH DSSUS-funded programs (HPG TACD QIC) including tracking deliverables maintaining documentation and assisting with reporting requirements in alignment with grant guidelines.
• Coordinates internal and external meetings related to HIV prevention care treatment and education including documenting key action items and tracking follow-up.
• Assists in preparation of program materials reports and communications supporting community outreach HIV service stakeholder education and quality improvement activities.
• Answers incoming calls greets visitors and guests directing them as appropriate.
• Screen incoming communications; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Schedule appointments and coordinate arrangements for meetings and conferences.

Minimum Qualifications

• High School Diploma/GED
• Effective Communication Understanding of effective communication concepts tools and techniques ability to effectively transmit receive and accurately interpret ideas information and needs through the application of appropriate communication behaviors.
• Interpersonal Relationships Knowledge of the techniques and the ability to work with a variety of individuals and groups in a constructive and collaborative manner.
• Service Excellence Knowledge of customer service concepts and techniques ability to meet or exceed customer needs and expectations and provide excellent service in a direct or indirect manner.
• Flexibility and Adaptability Knowledge of successful approaches tools and techniques for dealing with changes and adapting to a changing environment ability to adapt as needed.
• Managing Multiple Priorities Ability to manage multiple concurrent objectives projects groups or activities making effective judgments as to prioritizing and time allocation.
• Accuracy and Attention to Detail Understanding of the necessity and value of accuracy and attention to detail ability to process information with high levels of accuracy.
• Calendaring Knowledge of and ability to use office electronic calendaring software and capabilities.
• Problem Solving Knowledge of approaches tools techniques for recognizing anticipating and resolving organizational operational or process problems ability to apply this knowledge appropriately to diverse situations.

Preferred Qualifications

• High School Diploma Required; Bachelors Degree preferred.
• Two years of experience in administrative role preferred.

Physical Demands
Lift and carry 25 lbs. frequent sitting/standing frequent keyboard use.

Job Description Disclaimer: This position description provides the major duties/responsibilities requirements and working conditions for the position. It is intended to be an accurate reflection of the current position however management reserves the right to revise or change as necessary to meet organizational needs. Other responsibilities may be assigned when circumstances require.

Salary Range

The actual hiring rate will be determined based on candidate experience skills and qualifications. This position is not eligible for an annual incentive.

Work Shift

Worker Sub Type

Employee Entity

Primary Location Address

Nationally ranked Jefferson which is principally located in the greater Philadelphia region Lehigh Valley and Northeastern Pennsylvania and southern New Jersey is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65000 people strong dedicated to providing the highest-quality compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrows professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic clinical and applied research. Thomas Jefferson University home of Sidney Kimmel Medical College Jefferson College of Nursing and the Kanbar College of Design Engineering and Commerce dates back to 1824 and today comprises 10 colleges and three schools offering 200 undergraduate and graduate programs to more than 8300 students. Jefferson Health nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age race color religion creed sexual orientation gender gender identity marital status pregnancy national origin ancestry citizenship military status veteran status handicap or disability or any other protected group or status.

Benefits

Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues including medical (including prescription) supplemental insurance dental vision life and AD&D insurance short- and long-term disability flexible spending accounts retirement plans tuition assistance as well as voluntary benefits which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues including those who work less than part-time(including per diemcolleagues adjunct faculty and Jeff Temps) have access to medical (including prescription) insurance.