HR Equity Administrator

Position Overview

The Equity Administration Manager is accountable for the accurate compliant and timely administration of the Companys equity compensation programs. This role serves as the operational owner of equity awards across their full lifecycle and ensures alignment with public company governance SEC reporting requirements internal controls and employee experience standards. The ideal candidate brings deep technical expertise in equity plans strong attention to detail comfort operating in a SOX controlled environment and the ability to partner cross-functionally with Legal Finance Payroll and external vendors. The Equity Administration Manager will report to Senior Director Total Rewards. Controlled.

Key Job Responsibilities

Equity Program Administration

Own day to day and end-to-end administration of equity compensation programs including stock options RSUs PSUs and ESPP

Process equity grants vesting events (time and performance based tracking) exercises settlements forfeitures (ensuring automatic forfeitures of vested and unvested phantom units) Change in Control provisions and cancellations accurately and on time.

Maintain equity records and award documentation in the Companys equity administration platform (e.g. Shareworks Carta E*TRADE Fidelity).

Ensure data integrity between equity systems HRIS (e.g. employee statures changes & eligibility) payroll and finance systems.

Coordination of payment events tied to distributions.

Public Company Compliance & Governance

Ensure equity programs comply with SEC regulations stock exchange rules tax requirements and plan documents.

Partner with Legal and Finance on Form S8 Section 16 (Forms 3 4 5) and proxy related equity disclosures.8 Section 16 (Forms 3 4 5) and proxy related equity disclosures

Support quarterly and annual close processes related to stock-based compensation-based compensation expense (ASC 718)

Maintain strong internal controls and documentation to support SOX compliance and external audits.

Employee & Executive Support

Serve as a subject-matter expert for employees executives and HR partners on equity programs matter expert for employees executives and HR partners on equity programs

Provide clear guidance on vesting taxation exercises and equity policies.

Support executive and board-level equity grants with discretion and confidentiality. level equity grants with discretion and confidentiality. level equity grants with discretion and confidentiality

Process Improvement & Scalability

Identify opportunities to improve equity administration processes controls and automation.

Develop and maintain SOPs controls documentation and training materials.

Support equity program scaling in connection with growth acquisitions or global expansion.

Experience operating in a SOXâcontrolled equity environment

Responsibility for:

Equity/phantom reconciliations across HRIS payroll finance and legal records

Audit support for equity and deferred compensation programs

Documentation of SOPs and control narratives related to equity and phantom administration

Job Qualifications

Bachelors degree in Human Resources Finance Accounting Business or related field

5 years of experience in equity administration compensation or total rewards

Handson experience administering equity compensation for a public company

Strong knowledge of equity vehicles (RSUs stock options PSUs ESPP) and lifecycle events

Experience working in a SOX controlled environment controlled environment

High attention to detail with proven data accuracy and reconciliation skills

Demonstrated experience operating in a highâgovernance preâIPO or publicly traded environment with strong partnership across HR Legal Finance Internal Audit and external advisors

CEP (Certified Equity Professional) designation or progress toward certification preferred

Experience supporting SEC reporting and proxy disclosure processes preferred

Familiarity with ASC 718 accounting concepts preferred

Experience administering equity for global employee populations preferred

Advanced Excel skills and comfort working with large data sets

Competency Group

Deliver World Class Service

Hospitality

Ownership

Do The Right Thing

Manages Ambiguity

Drive Results

Directs Work

Achieves Goals

See The Big Picture

Financial Acumen

Value People

Builds Effective Teams

Work Environment

Office

Work is performed primarily in an office environment. Working times may include irregular hours and on-call status including days evenings weekends and holidays. Team members must adhere to appearance guidelines as defined by Encore based in an office environment and when traveling on an individual venue or a representation of venues in that city or area.

The above information on this description is not necessarily an exhaustive list of all responsibilities duties skills efforts requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job management reserves the right to revise the job or to require that other or different tasks be performed as assigned.

#INDCORP

#LI-EL

Required Experience:

Unclear Seniority