Secretary cum Administrator

Thales is a global technology leader trusted by governments institutions and enterprises to tackle their most demanding challenges. From quantum applications and artificial intelligence to cybersecurity and 6G innovation our solutions empower critical decisions rooted in human intelligence. Operating at the forefront of aerospace and space cybersecurity and digital identity were driven by a mission to build a future we can all trust.

Position Summary:

This position will provide secretarial support to the managers calendar and meeting management AAIC team and administrative support to manage the industrial Smock and ESD shoes laundry and inventory. He/She will provide secretarial support to the AVS team on travelling needs if they face any issue with their self-booking system handle visitors of AAIC including hotel and transportation booking when needed manage the facility needs with Facility department on behalf of AAIC Industrial Director where necessary specific stationery orders as per needs by the team support the quarterly Team Brief together with other secretaries support and coordinate AAIC events and ad hoc tasks assign to him/her. He/She is responsible for the industrial smock ESD shoes and lockers ensuring the regular cleaning of the smock and availability of the smock for the team.

Main Tasks & Responsibilities:

• Provide secretarial support to AAIC team
• Work with the other secretaries to support AVS events such as the Quarterly Team Brief Airshowetc
• Be part of the secretarial committee and back-up each other when necessary
• Accountable for the launderette of the smock on-time collection and delivery from supplier to ensure continuous supply of clean smock for the team
• Manage the inventory of the ESD shoes smock show covers to ensure always available for the staff and visitors
• Booking of flights and hotels for industrial director and support others in the team for their self-booking system
• Manage the calendar of Industrial Director and meeting arrangement
• Writing and sending of memo or letter
• Collate information or reports from respective managers when needed

Qualifications:

• Minimum Diploma qualification(or equivalent experience).
• Minimum 3 years of experience providing executivelevel administrative support preferably within financial services or a multinational corporate environment.
• Strong organizational skills with the ability to manage multiple priorities in a fastpaced highpressure environment.
• Proven ability to work independently with sound judgment discretion and problemsolving capabilities.
• Highly detailoriented proactive and solutionsfocused.

At Thales were committed to fostering a workplace where respect trust collaboration and passion drive everything we do. Here youll feel empowered to bring your best self thrive in a supportive culture and love the work you do. Join us and be part of a team reimagining technology to create solutions that truly make a difference for a safer greener and more inclusive world.